Office Administration

About us

eCubed Building Workshop Ltd (eCubed) is an award-winning specialist Building Services and Environmentally Sustainable Design (ESD) consultancy that has made its reputation over the last 25+ years by integrating sustainable design with traditional engineering skills and architectural design.

With our mix of people, culture, and high-end design skills we aim to provide work for our staff on a wide range of interesting and varied projects with construction values from $1m up $250m throughout New Zealand.

About the role

We are looking to recruit an Office Administrator with 2+ years’ experience to join our team

We can tailor the role to the level of experience of the candidate and are open to applications from candidates who are interested in developing skills across the company. Ideally the candidate would be suited to work 3-4days/week (20 hours), this is flexible depending on the candidate.

You will often be the first point of contact when people approach the company, and the person staff will ask for support in various tasks. The role will involve payroll, and involvement in regular reporting.

The main tasks of this position will include:

Basic Financial Tasks such as using and processing the monthly payroll and reconciling accounts payable and accounts receivable.

Administrative Tasks:

• Supporting staff with the use of our software and online filing system
• Purchasing office amenities, office equipment, business travel, and any deliveries etc.
• Responding to calls and queries directed to the eCubed office
• Organise weekly Friday staff lunches (see below for more info)

HR and Staff Welfare (support):

• Helping update and implement company policies and administrative systems (support)
• Being part of the social club and helping run events

Marketing:

• Assisting with project portfolios
• Updating the website
• Posting approved LinkedIN adds (support)

About you

Key characteristics to fit this role:

• Trustworthy nature
• Team Player
• Well balanced / friendly / empathetic
• Good attention to detail
• Positive / Focused / Can do / Enthusiastic
• Flexible / Lateral thinker / innovative
• Good Communicator - Listener and Talker
• High personal standards / Integrity
• Enthusiasm to learn new skills

Why work for eCubed?

Benefits:

• Friendly and supportive work environment
• Great office fit out and facilities including bike parks & shower, pool table, close to transport links.
• Semi-Flexible working arrangements
• Work with industry leaders in the field of innovative and sustainable green design.
• Weekly Friday shared lunch provided by eCubed
• Additional holiday leave provided on your birthday
• Potential and support to train and develop new skills

For more information

Visit our website for information about our practice, our people, and our award-winning experience. e3bw.co.nz/home

How to apply

Please send a cover letter and CV through Seek

Only candidates based in New Zealand will be considered for this opportunity. Applicants must have the right to work in New Zealand.