Office Administration - Executive

About the role

This is an administrative and office support role providing front desk and receptionist duties, executive administrative support, and coordination of office operations and events.

Key responsibilities

• Perform front desk and receptionist duties, including managing incoming phone calls and emails, greeting visitors, and providing general administrative support
• Provide administrative support to Executives and VPs, including preparing and processing expense claims and other administrative requests
• Process Singapore administrative and bills/invoices, ensuring accurate and timely submission
• Oversee meeting room operations, including booking coordination, room readiness, cleanliness, and meeting setup
• Manage office stationery and pantry supplies, including inventory monitoring, replenishment, and procurement
• Support the planning and coordination of office events, seasonal decorations, and employee welfare initiatives, including birthday celebrations, Fruit Day, catering, festive hampers, and condolence arrangements
• Manage courier and delivery logistics, including coordinating pickups and deliveries, tracking shipments, and maintaining relevant documentation
• Liaise with internal stakeholders, vendors, suppliers, and service providers to support smooth day-to-day office operations

About you

• Good organizational and time-management skills, with strong attention to detail and accuracy
• Able to manage multiple tasks and priorities in a fast-paced working environment
• Good interpersonal and communication skills, with a professional and service-oriented approach
• Able to work independently while collaborating effectively with internal stakeholders and external vendors
• Responsible, proactive, dependable, and comfortable handling confidential or sensitive information