Office Administration Executive

Job Summary:

Office Administration Executive ensures smooth day to day administrative operations at the corporate office, managing office activities, vendor coordination, documentation, and records while supporting operational efficiency.

Key Responsibilities:

• Coordinate and support employee onboarding/offboarding, maintaining accurate documentation in collaboration with HR.
• Manage daily office administration, including vendor liaison and inter-department coordination.
• Organize meetings, events, and office activities to facilitate seamless operations.
• Maintain filing systems and records for accuracy, accessibility, and compliance.
• Prepare administrative reports, summaries, and documentation for management review.
• Assist Admin Manager in monitoring processes and suggesting operational improvements.
• Ensure overall office and site administrative tasks are executed efficiently.
• Perform other administrative duties as assigned by management.

Requirements:

• Diploma/Degree with 3+ years relevant experience.
• Proficient in English and Bahasa Melayu.
• Strong organizational, multitasking, and detail oriented skills.
• Ability to manage confidential information with discretion.
• Good communication and interpersonal skills for internal and vendor coordination.