Office Administration Executive

Job highlights

• Experience with accurate quotation preparation and strong follow-up skills; proficiency in MS Excel and Word; good English and Tamil communication
• Manage office administration, prepare and handle customer quotations, follow up on enquiries, coordinate events and team communication
• Salary ₹18,000–₹27,000/month with food and accommodation provided, plus performance-based growth and incentives

OFFICE ADMIN JOB DESCRIPTION

Company: Kasikannu Catering World (KKCW)
Industry: Premium Wedding Catering & Hospitality
Location: Poonamallee, Chennai
Position: Office Admin / Customer Coordination Executive
Salary: 18,000 – 27,000 per month
Food: Provided
Accommodation: Available
Experience: 0–3 years preferred; suitable freshers may also be considered

Key Responsibilities

Office Administration

• Manage daily office activities and records
• Maintain customer and company documents
• Handle calls, WhatsApp messages and office communication
• Maintain attendance and basic employee records
• Coordinate office requirements and follow-ups
• Maintain quotation, customer and event files

Quotation Handling

• Prepare customer quotations accurately
• Prepare menu and quantity details
• Check prices, quantities and calculations before sending
• Make quotation corrections as instructed
• Coordinate with management for special pricing or menu requirements
• Maintain quotation records and status

Customer Follow-up

• Follow up with enquiries through phone and WhatsApp
• Understand customer requirements
• Collect event date, venue, guest quantity, meal requirements and budget details
• Follow up on quotations
• Schedule customer meetings and food tastings
• Maintain daily follow-up reports
• Update customer status in the CRM/lead tracker

Event & Team Coordination

• Coordinate with Event Executive, CRM, Kitchen and Management
• Collect required information for upcoming events
• Ensure customer requirements are properly communicated to the concerned team
• Follow up on pending customer requirements and confirmations

Candidate Requirements

• Good communication skills
• Good knowledge of MS Excel and Word
• Basic computer knowledge
• Ability to prepare quotations accurately
• Good English and Tamil communication
• Good follow-up skills
• Responsible and organised
• Attention to detail
• Willing to learn KKCW menus and pricing
• Able to handle multiple enquiries and tasks
• Professional behaviour and disciplined working style

Important for KKCW

The candidate must understand that this is not only an office desk job. The person should take ownership of customer enquiries quotation follow-up meeting/tasting coordination booking support.

Performance Expectations

• Accurate quotations
• No repeated calculation/quantity mistakes
• Daily follow-up without reminders
• Proper customer communication
• Updated enquiry/quotation records
• Fast response to genuine customers
• Proper coordination with the KKCW team

Benefits

• Good salary based on experience and capability
• Food provided
• Accommodation available
• Performance-based growth
• Opportunity to learn wedding catering, customer handling, sales and event operations
• Career growth within KKCW

Ideal candidate: Someone who is accurate, disciplined, good at communication and follow-up, and willing to take responsibility—not someone who only wants to sit in the office and wait for instructions.

What We Look For

Responsibility • Discipline • Leadership • Communication • Problem Solving • Learning Ability • Team Coordination

•Food and Accomodation available

•Performance based Incentive and Attractive salary