J
Jusdelish Group Pte Ltd
Office Administration Manager
Skills
Contract ManagementCompliance
21 days ago
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Important information
Contract type:
Permanent
Salary:
SGD 44,400 – SGD 60,000 / year
Location:
Singapore
Work mode:
Onsite
Published on:
1 October 2026
What they need
- Office & Administrative Management
- Manage the day-to-day administration of the head office.
- Maintain proper filing systems, records, contracts, licences and company documents.
- Manage office supplies, equipment, stationery and administrative expenses.
- Coordinate office maintenance, repairs, vendors and service providers.
- Assist in administrative purchasing and office-related procurement.
- Obtain quotations where required and maintain proper purchasing records.
- Monitor administrative expenses and identify unnecessary costs.
- Ensure purchases are properly approved before commitment.
- Assist with submissions and correspondence with relevant government agencies.
- Ensure all administrative processes are properly documented and followed.
- Outlet Administrative Support
- Provide administrative support to all restaurants and operating outlets.
- Coordinate outlet documentation, licenses, certificates, permits and renewals.
- Maintain proper records for outlet contracts, tenancy matters, insurance and other important documents.
- Follow up with outlet managers on outstanding administrative matters.
- Ensure outlet submissions and reports are completed accurately and on time.
- Management Support
- Provide administrative support directly to management.
- Prepare documents, reports, schedules, meeting materials and correspondence.
- Follow up on instructions given by management and ensure matters are closed properly.
- Maintain a clear list of outstanding tasks and deadlines.
- Escalate delays, problems or non-compliance to management promptly.
- Vendor & Contract Administration
- Coordinate with suppliers, contractors, insurance brokers, service providers and other external parties.
- Maintain a central record of contracts, quotations, invoices and renewal dates.
- Follow up on outstanding quotations, invoices, works and services.
- Systems & Reporting
- Maintain organised digital and physical filing systems.
- Improve administrative workflows and introduce more efficient systems where possible.
- Prepare regular administrative reports for management.
- Use Microsoft Office / Google Workspace and other relevant systems effectively.
- Insurance, ISO & Compliance Administration
- Manage the Company’s insurance policies, including property, liability and employee-related coverage.
- Maintain accurate insurance records, policy details, premiums and renewal dates.
- Manage and coordinate the renewal of ISO, Halal and other corporate certifications.
- Monitor policy expiry dates and coordinate timely renewals.
- Liaise with insurers, brokers and internal departments on quotations, renewals and policy matters.
- Obtain and compare insurance quotations and renewal proposals for management review.
- Maintain proper records of policies, certificates, endorsements and related documents.
- Coordinate insurance claims, amendments and other policy-related matters when required.
- Work with Finance on premium payments, refunds and related documentation.
- Ensure insurance documents are properly maintained for audits, contracts and business needs.
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