OFFICE ADMINISTRATION MANAGER / EXECUTIVE SECRETARY

About the role

Provide comprehensive executive support to the Chief Executive Officer while overseeing efficient office administration, governance documentation and confidential corporate matters.

Key responsibilities

• Manage the CEO's calendar, meetings, travel arrangements and appointments
• Coordinate board papers, governance documents, reports and confidential correspondence
• Act as a liaison between the CEO's office and internal and external stakeholders
• Oversee office administration, filing, document control and meeting logistics
• Prepare briefing notes, presentations and management reports
• Maintain confidentiality of sensitive corporate information
• Support monitoring of strategic projects and corporate initiatives
• Ensure compliance with company policies and governance requirements

Requirements / Qualifications

• Bachelor's Degree in Business Administration, Office Management, Human Resource Management or related discipline
• Minimum 8–10 years' experience in executive office administration, board documentation, or confidential secretary roles, preferably within hospitality, corporate services, or governance environments
• Proven ability to manage complex schedules, prepare governance documentation, and support senior leadership in high-trust roles
• Strong organizational, communication, and stakeholder management skills with demonstrated discretion and professionalism
• Proficiency in Microsoft 365, SharePoint, and digital collaboration tools for document management and executive support
• Professional certification in corporate governance or executive administration is an advantage