Office Administration Specialist

About moomoo KSA

Moomoo Arabia Capital is part of FUTU Group, a leading global digital brokerage and wealth management platform. As we deepen our presence in the Kingdom, we are building a local team to deliver world-class advisory services to clients in Saudi Arabia.

About the Role:

a proactive Office Administration Specialist to ensure smooth office operations and support various departments. The role involves managing administrative tasks, schedules, meetings, and office systems to maintain a productive work environment. Ideal candidates are detail-oriented, adaptable, and skilled at multitasking. Join our fast-paced, growing company and contribute directly to operational success while fostering productivity, collaboration, and engagement.

Responsibilities:

• Manage daily office operations and ensure administrative efficiency
• Coordinate schedules, appointments, and meetings for various departments
• Maintain office supplies inventory and order new materials as needed
• Prepare and organize documents, reports, and correspondence
• Serve as the point of contact for internal and external communications
• Assist with onboarding new employees by preparing necessary documentation and workspace setup
• Support event planning and coordination for meetings, trainings, and company events
• Maintain record-keeping systems and ensure confidentiality of sensitive information
• Collaborate with IT and facilities teams to address office equipment and maintenance needs

Requirements

• Proven experience in office administration or a related role

• Excellent organizational and time management skills

• Strong proficiency in Microsoft Office Suite and office management software

• Effective communication and interpersonal skills

• Ability to multitask and prioritize tasks in a fast-paced environment

• High attention to detail and problem-solving capabilities

• Discretion and confidentiality in handling sensitive information

• Ability to work independently and as part of a collaborative team

• Flexibility and adaptability to changing office needs and priorities

Benefits

Working at Moomoo, you will get :

• Be a part of the world's leading digital brokerage firm where growth and career\development opportunities are endless
• Enjoy a competitive total compensation package that truly values your skills and contributions
• Comprehensive insurance coverage for employees and dependents to provide you a peace of mind
• Fun loving and diverse work environment that hosts various team-bonding programs and company events
• Business casual work attire everyday
• And Much Morel: Discover even more perks and benefits as we take you through the hiring proces