Office Administration/Purchasing

Company Overview
Sansin America is a global leader in environmentally friendly wood protection and finishes. Since 1986, Sansin has been dedicated to enhancing the beauty, durability, and sustainability of wood products used in construction, furniture, flooring, and more. Our mission is to provide innovative treatments and finishes that add value and extend the lifespan of wood surfaces worldwide.

Job description:

The Office Administrator supports efficient daily office operations and coordinates purchasing activities. Working closely with the management team, this role maintains organized records, supports internal processes, and handles confidential information with care.

Purchasing Responsibilities

• Assist management with purchasing administration and special purchasing requests.
• Prepare, process, and verify purchase orders in accordance with established procedures.
• Coordinate with internal teams to meet purchasing needs promptly and efficiently.
• Communicate with suppliers to schedule or expedite deliveries and resolve shortages, delays, and other order issues.
• Track incoming orders and follow up on outstanding deliveries.
• Maintain and review purchasing records, reports, and supplier price lists.
• Compare supplier invoices with purchase orders to verify accuracy and resolve discrepancies.
• Reconcile inventory counts and investigate discrepancies.

Office Administration Responsibilities

• Support the management team in maintaining smooth and efficient office operations.
• Maintain an organized, accurate, and accessible filing system for management.
• Review and approve office supply and service requests within established approval limits.
• Identify and recommend improvements to administrative systems, including processes that support client confidentiality, privacy, and regulatory requirements.
• Assist the Special Project Manager in preparing documentation for new hires.
• Review and, where authorized, approve outgoing communications to ensure alignment with corporate communication, social media, and public relations policies.
• Maintain database accuracy and quality while protecting confidential and private information.

General Responsibilities

• Maintain strict confidentiality when handling company, client, employee, and supplier information.
• Perform other related duties as assigned by Management.

Pay: $20.00 - $25.00 per hour

Expected hours: 40.0 per week

Benefits:

• Health insurance

Work Location: In person