Office Administrative Assistant

Overview

Join our dynamic team as an Office Administrative Assistant and become the vital backbone of our daily operations! In this energetic role, you will be the first point of contact, ensuring smooth communication and organization across all departments. Your proactive approach and exceptional organizational skills will help foster a productive and welcoming office environment. This paid position offers an exciting opportunity to develop your administrative expertise while supporting a collaborative team dedicated to excellence.

Duties

• Manage front desk responsibilities, including greeting visitors and handling multi-line phone systems with professionalism and courtesy
• Perform data entry tasks accurately using productivity software such as Microsoft Office, spreadsheets, and Word processing tools
• Maintain organized filing systems, both physical and digital, ensuring easy retrieval of documents and records
• Assist with calendar management and scheduling appointments for team members and clients
• Support office management activities by coordinating supplies, equipment maintenance, and general administrative tasks
• Provide exceptional customer support by responding promptly to inquiries via phone or email, demonstrating excellent phone etiquette and client communication skills
• Utilize computer literacy to prepare reports, proofread documents, and ensure all correspondence is clear, accurate, and professional

Requirements

• Proven clerical experience with strong office management skills in a fast-paced environment
• Proficiency in Microsoft Office suite (Word, Excel, Outlook) and familiarity with productivity software
• Experience with QuickBooks or similar accounting software is a plus
• Excellent organizational skills with the ability to prioritize tasks effectively and manage time efficiently
• Strong communication skills, including phone communication and customer service expertise
• Bilingual abilities are highly desirable to serve diverse client needs
• Technical proficiency in computer literacy, data entry, proofreading, filing, and calendar management
• Previous personal assistant or front desk experience is advantageous but not mandatory
• Demonstrated ability to handle multiple responsibilities with professionalism and attention to detail

Embark on a rewarding journey where your organizational talents make a real impact! We are committed to fostering an inclusive environment that values your contributions. This paid role is perfect for motivated individuals eager to grow their administrative career while supporting a vibrant team dedicated to success.

Pay: $24.67 - $29.71 per hour

Benefits:

• 401(k)
• Employee assistance program
• Flexible schedule
• Flexible spending account
• Health insurance
• Paid time off
• Referral program
• Relocation assistance
• Tuition reimbursement

Work Location: In person