Office Administrative Assistant

SoCal Windows & Glazing is looking for a flexible and organized Office Administrative Assistant to support our day-to-day office operations and assist various departments as needed.This is a hands-on, varied role. The person in this position will help with general office administration, payroll support, project documentation, recordkeeping, bid support, and other day-to-day tasks that help keep the company organized and running efficiently.The ideal candidate is someone who is dependable, organized, detail-oriented, comfortable learning new tasks, and willing to help wherever needed.Responsibilities

• Assist with day-to-day office administrative tasks
• Provide administrative support to management and various departments
• Assist with payroll and timekeeping administration, including reviewing timekeeping information and following up on missing or incomplete information
• Maintain organized company and employee records
• Assist with filing, scanning, data entry, and document organization
• Help maintain and update spreadsheets and internal tracking documents
• Assist with project documentation and recordkeeping
• Help organize project files, correspondence, and other documentation
• Assist the estimating team with bid documentation, quote tracking, and administrative tasks
• Help prepare, organize, and distribute documents as needed
• Assist with entering and maintaining information in company systems
• Coordinate basic office needs and supplies
• Answer or direct general inquiries as needed
• Assist with scheduling and coordinating meetings or other administrative activities
• Provide support to Project Management and Operations when needed
• Take on additional administrative tasks as the company grows

Qualifications

• 1–2 years of experience in an administrative, office assistant, or similar role preferred
• Construction/Glazing company experience highly preferred
• Experience with construction, glazing, subcontractors, or project administration is a plus
• Strong Excel and Microsoft Office skills
• Comfortable learning new software and company systems
• Strong organization and attention to detail
• Good written and verbal communication skills
• Ability to handle confidential information appropriately
• Able to manage multiple tasks and priorities
• Dependable, professional, and willing to take initiative
• Comfortable working in a fast-paced environment
• Must be willing to assist with a variety of tasks rather than being limited to one specific area

Schedule

• Full-time, Monday–Friday (6:30 AM - 3:00 PM)
• Occasional additional hours may be required based on business needs
• Job Location - Primarily based in Santa Ana with flexibility to occasionally travel to Torrance Office.

Pay

• $20–$25 per hour, depending on experience and qualifications

Benefits

• Health, Dental & Vision insurance available after completion of the probationary period
• Full-time position (32- 40 hours/week)
• Overtime opportunities may be available based on business needs

Pay: $20.00 - $25.00 per hour

Expected hours: 32.0 – 40.0 per week

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person