Office Administrative Assistant

Job Summary

We are seeking a dynamic and organized Office Administrative Assistant to join our team! In this vital role, you will be the backbone of our daily operations, ensuring the smooth functioning of office activities and providing exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster a productive, welcoming environment. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a thriving organization. If you thrive in fast-paced settings, excel at multitasking, and possess a passion for delivering outstanding customer service, we want to hear from you!

Responsibilities

• Manage front desk operations, including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette.
• Handle data entry tasks accurately using productivity software such as Microsoft Office and spreadsheets, ensuring all records are current and well-organized.
• Maintain office supplies inventory, process invoices using QuickBooks or similar accounting software, and oversee filing systems for easy document retrieval.
• Schedule appointments and calendar management for team members, coordinating meetings efficiently while managing time-sensitive commitments.
• Provide clerical support including word processing, proofreading documents, and preparing correspondence for internal and external stakeholders.
• Assist with office management duties such as organizing files, managing incoming emails, and supporting general administrative functions to enhance overall productivity.
• Offer exceptional customer support by responding promptly to client inquiries via phone or email, ensuring clear communication and positive interactions.

Experience

• Prior office experience or administrative support roles demonstrating strong organizational skills and technical proficiency.
• Proven ability to operate multi-line phone systems and utilize productivity software including Microsoft Office (Word, Excel) and spreadsheets effectively.
• Experience with data entry tasks, filing systems, and clerical duties that require high accuracy and attention to detail.
• Bilingual abilities are highly desirable to facilitate communication with diverse clients and team members.
• Familiarity with QuickBooks or other accounting software is a plus for processing invoices and managing financial records.
• Excellent time management skills with the ability to prioritize tasks efficiently in a busy environment.
• Previous experience in customer service or front desk roles that involved phone communication, client interaction, and maintaining professionalism under pressure.

Join us in creating an organized, efficient workplace where your skills make a meaningful difference!

Pay: $24.70 - $29.74 per hour

Expected hours: 20.0 – 40.0 per week

Benefits:

• 401(k)
• Flexible schedule
• Flexible spending account
• Health savings account
• Paid time off
• Professional development assistance
• Relocation assistance

Work Location: In person