Office Administrative Assistant

About Us

Founded in 2015, Loka Made is a creative brand dedicated to promoting Malaysian culture by reimagining and reinventing its local elements. Our products, ranging from iconic scenery illustrations and postcards to souvenirs and lifestyle items, are designed to celebrate Malaysia's unique heritage through a blend of creativity and fantasy. Each creation reflects the rich traditions, everyday life, and stories of Malaysia, encouraging a deeper connection to its culture.

About the role

We are seeking a full-time Administrative Assistant to provide essential support to our team. This is an on-site role based in Subang Jaya. This role is crucial in ensuring efficient office functioning and supporting our mission of celebrating Malaysian culture through our creative brand.

Key responsibilities

Financial & Bookkeeping Support

• Process and verify expense reports, employee claims, and receipts against company policies for approval.
• Maintain daily bookkeeping, financial data entry, and expenditure spreadsheets across accounting systems.
• Manage retail invoicing, vendor payments, petty cash, and reconciliation of supplier delivery orders and credit notes.
• Assist Procurement by generating purchase orders (POs), comparing supplier quotes, and tracking deliveries.

Retail Operations & Payroll

• Audit staff timesheets to calculate accurate part-time payouts, including overtime and holiday adjustments.
• Log daily store sales, operational metrics, and vendor records to maintain database accuracy.

General Office Administration

• Coordinate day-to-day administrative workflows, office maintenance, and executive scheduling.
• Organize digital and physical filing systems, prepare documentation, and maintain regular operational updates with management.

About You

• Proficient in Microsoft Office Suite (Word, Excel etc.) and computer literate
• Comfortable handling complex documents, spreadsheets, and presentations
• Minimum Form 5 (SPM) and above
• Diploma or Degree in Business Administration, Finance and/or Accounting or a related field is an advantage
• Strong internal communication skills with ability to relay information clearly and effectively within the team
• High attention to detail and strong organizational skills
• Ability to work in a team-oriented, fast-paced environment
• Previous experience in administrative or executive assistance is an advantage