Office Administrative Assistant

Job Summary

We are seeking a dynamic and highly organized Office Administrative Assistant to join our team! In this vital role, you will be the backbone of our daily operations, ensuring the office runs smoothly and efficiently. Your energetic approach and attention to detail will support various administrative functions, enhance communication, and foster a welcoming environment for clients and staff alike. This position offers an exciting opportunity to develop your office management skills while contributing to a vibrant workplace.

Duties

• Manage front desk operations, including greeting visitors and directing phone calls using multi-line phone systems with professionalism and courtesy
• Handle scheduling and calendar management for team members, coordinating meetings, appointments, and events with precision
• Maintain organized filing systems—both electronic and paper-based—ensuring quick retrieval of documents and data entry accuracy
• Utilize productivity software such as Microsoft Office (Word, Excel, Outlook) to prepare reports, spreadsheets, correspondence, and presentations
• Support bookkeeping tasks by processing invoices and expenses using QuickBooks or similar accounting software
• Assist with data entry tasks, proofreading documents for accuracy, and ensuring all clerical work meets quality standards
• Provide excellent customer service by addressing client inquiries promptly via phone or email and supporting client communication efforts

Skills

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with spreadsheets for data management
• Strong computer literacy with the ability to quickly adapt to new software tools and technical platforms
• Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
• Experience managing multi-line phone systems and demonstrating professional phone etiquette
• Bilingual capabilities are highly desirable to support diverse client interactions
• Demonstrated office management experience including calendar coordination, filing, and administrative support roles
• Exceptional attention to detail for proofreading documents, data entry accuracy, and maintaining organized records
• Strong customer service skills with the ability to communicate clearly via phone or email in a friendly manner
• Ability to handle multiple responsibilities efficiently while maintaining productivity software proficiency
• Personal assistant experience or previous front desk roles preferred but not required

Join us as an Office Administrative Assistant where your proactive attitude and organizational expertise will help create a seamless office environment! We value energetic individuals who thrive on supporting teams, enhancing communication channels, and delivering outstanding service. This paid position offers an excellent platform for professional growth within a collaborative setting.

Pay: $14.00 - $16.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person