Office Administrative Assistant

OFFICE ADMINISTRATOR

Part-Time | 20–30 Hours/Week | Saskatoon | Opportunity for Work-from-Home Flexibility

Executive Home Builders Ltd. is looking for an organized, reliable and capable Office Administrator to join our team.

We are a local residential home-building company in Saskatoon, and we’re looking for someone who can work closely with the owner to help keep the office, paperwork and day-to-day administrative tasks organized and running smoothly.

This is a part-time position, approximately 20–30 hours per week, with the opportunity for some work-from-home hours once you are comfortable with the role and our systems.

What You’ll Be Doing

This position will have a variety of responsibilities, so no two days will necessarily look the same. You’ll help with things such as:

• Providing administrative support
• Answering emails and phone calls
• Communicating with clients, suppliers and trades
• Preparing and organizing documents, contracts and paperwork
• Creating and maintaining Excel spreadsheets
• Organizing invoices, receipts and other records
• Entering and updating project information in Buildertrend
• Helping keep client information, selections, change orders and project paperwork organized
• Scheduling and following up with clients, trades and suppliers
• Maintaining organized electronic files
• Helping improve our office systems and processes
• Other general office and administrative duties

What We’re Looking For

We’re looking for someone with experience in office administration. This person must be organized, dependable and take initiative.

You should be someone who:

• Is comfortable working on a computer and learning new software
• Has strong Microsoft Excel and Word skills
• Pays attention to detail
• Can manage multiple tasks and stay organized
• Communicates professionally and confidently
• Can work independently without needing constant direction
• Is comfortable dealing with clients, trades and suppliers
• Takes pride in doing things correctly
• Is willing to learn and isn’t afraid to ask questions
• Can look at a task and figure out what needs to be done

Education/ Experience Required

• Office Administration Certificate or equivalent work experience
• QuickBooks Online
• Microsoft Word/ Pages
• Microsoft Excel/ Numbers
• Google Workspace
• BuilderTrend
• Other construction management or office software

Construction experience is not required. We can teach you our systems and how our business works. We’re more interested in finding someone who is comfortable with technology, organized, self driven, and willing to learn.

The Details

Hours: Approximately 20–30 hours per week

Wage: $22–$25/hour, depending on experience and qualifications. Opportunity for advancement.

Location: Saskatoon, SK
Schedule: Flexible
Work from home: Available for some hours once training is complete

There is potential for the position to grow into additional hours over time for the right person.

We’re a small local owned and operated company, so this isn’t a position where you’ll be one person in a large administrative department. You’ll work directly with the owners and have the opportunity to become an important part of how our business operates. We are looking for someone to grow with us, and become a valuable part of our team.

What matters most is that you are dependable, organized, comfortable with computer software system, and able to take ownership of your work.

To Apply

Please send us your resume along with a brief introduction telling us a little about yourself, your experience and why you think you’d be a good fit for the position.

Pay: $22.00-$25.00 per hour

Expected hours: No less than 20.0 per week

Work Location: Hybrid remote in Saskatoon, SK