Office Administrative Assistant

Overview

We are seeking a dynamic and detail-oriented Office Administrative Assistant to join our small engineering team! In this vital role, you will be the backbone of our daily operations, ensuring that administrative tasks run smoothly and efficiently. Your energy, organizational skills, and proactive attitude will help create a welcoming environment for clients, visitors, and team members alike. This position offers opportunity to join a small but growing company and develop business skills while working in an essential supportive role.

Responsibilities

• Answering multi-line phone systems, and providing excellent customer service
• Perform data entry and maintain accurate records using Microsoft Office, and QuickBooks
• Handle clerical tasks such as filing, photocopying, proofreading and editing documents, and organizing office supplies
• Responding to requests for proposals and creating proposals for new projects
• Support bookkeeping activities by processing invoices, tracking expenses, and managing financial records
• Maintain organized files both digitally and physically to ensure quick retrieval of information
• Provide administrative support for team members by preparing reports, managing calendars, and coordinating meetings

Qualifications

• Proven experience in office administration or clerical roles with strong organizational skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook), and QuickBooks
• Excellent computer skills with the ability to learn new software quickly
• Prior experience in customer service or front desk roles with strong phone etiquette
• Knowledge of data entry procedures, filing systems, and proofreading techniques
• Experience working in the engineering or construction industry with familiarity in EGBC regulations, the CP program or municipal bylaws is considered an asset.
• Strong typing skills with attention to detail and accuracy and a strong command of english
• Ability to multitask efficiently in a fast-paced environment while maintaining professionalism

Join us to be part of a growing team where your organizational talents will make a real difference! We value energetic individuals who thrive on helping others and supporting smooth office operations. This paid position offers the chance to grow your administrative expertise while contributing to a positive workplace culture.

Pay: $19.53-$32.36 per hour

Expected hours: No less than 20.0 per week

Benefits:

• Casual dress

Work Location: Hybrid remote in Vancouver, BC V6A 1B5