Office Administrative Assistant

• Answer and direct phone calls

• Make calls to schedule appointments

• Assist with technology

• Produce and distribute correspondence memos and mail

• Assist in the preparation of regularly scheduled reports

• Develop and maintain a filing system

• Provide general support to visitors

• Provide information by answering questions and requests

• Generate reports

• Handle multiple projects

• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies

• Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies

• Contribute to team effort by accomplishing related results as needed

• Carry out administrative duties such as filing, typing, copying, binding, scanning etc.

• Write letters and emails on behalf of other office staff

• Cover the reception desk when required

• Maintain computer and manual filing systems

• Handle sensitive information in a confidential manner

• Reply to email, telephone or face to face enquiries

• Develop and update administrative systems to make them more efficient

• Resolve administrative problems

• Answer telephone calls and pass them on

• Manage staff appointments

• Oversee and supervise the work

• Greet and assist visitors to the office

• Photocopy and print out documents on behalf of other colleagues

Requirements:

• Proven admin or assistant experience

• Knowledge of office management systems and procedures

• Excellent time management skills and ability to multi-task and prioritize work

• Attention to detail and problem solving skills

• Excellent written and verbal communication skills

• Strong organizational and planning skills

• Proficient in MS Office and Google

• At least 1 year of experience in the field or in a related area preferred

• High school diploma or equivalent; college degree preferred

Administrative Assistant top skills & proficiencies:

• Trainable

• Reporting Skills

• Administrative Writing Skills

• Microsoft Office Skills

• Professionalism

• Problem Solving

• Verbal Communication

• Office Administration Procedures

• Typing Skills

• Attention to Detail

• Accuracy

• Multitask

• Telephone Skills

• Teamwork

• Discretion and Judgment

• Patience

Job Type: Full-time

Pay: $45,000.00 - $60,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Paid time off

Education:

• High school or equivalent (Required)

Experience:

• Office: 1 year (Preferred)

Work Location: In person