Office Administrative Assistant

Job Overview

Real Estate management office seeking experienced Administrative Assistant to join our team! This vital role ensures the smooth and efficient operation of our office environment by providing comprehensive administrative support. You will be the first point of contact for visitors and clients, manage essential clerical tasks, and assist with office management duties. Your proactive approach and excellent communication skills will help foster a productive, welcoming workplace. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to our company's success.

Responsibilities

• Greet visitors, answer multi-line phone systems, and direct calls with professional phone etiquette
• Manage front desk operations, including handling incoming inquiries and providing exceptional customer service
• Maintain organized office records, files, and spreadsheets using Microsoft Office and productivity software
• Perform data entry tasks accurately, including updating client information and processing invoices with QuickBooks
• Support office management activities such as supply ordering, calendar scheduling, and coordinating meetings
• Assist with client communication via phone, email, and written correspondence to ensure timely responses
• Proofread documents for accuracy and clarity while ensuring proper formatting and adherence to company standards

Qualifications

• Proven clerical experience with strong computer literacy across Microsoft Office applications and spreadsheets
• Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
• Bilingual abilities are a plus to assist diverse client needs
• Strong typing skills, attention to detail, and proofreading capabilities
• Experience in customer service or front desk roles demonstrating professionalism and positive attitude
• Demonstrated time management skills with the ability to handle multiple responsibilities efficiently
• Personal assistant or office management experience is advantageous but not required

Join us as an Office Administrative Assistant to be a key contributor in creating a welcoming environment while supporting our team’s operational excellence. We value energetic individuals who thrive on organization, communication, and delivering outstanding service!

Pay: $30.00 - $40.00 per hour

Expected hours: 40.0 per week

Benefits:

• Flexible schedule
• Paid time off
• Professional development assistance

Work Location: In person