Office Administrative Assistant

Key Responsibilities:

• Prepare, proofread, and distribute memos, emails, reports, and other documents.
• Support bookkeeping activities such as data entry, invoice processing, and receipt tracking.
• Create and update systems, checklists, and procedures to ensure smooth day-to-day operations.
• Track deadlines, tasks, and follow-ups to help keep the team on schedule.
• Organize and maintain office files, records, and documentation—both physical and digital—for easy access and tracking.
• Set up and manage organizational tools like calendars, project boards, and task lists.
• Coordinate document signing, filing, and storage of contracts, leases, or other official paperwork.
• Perform errands or light facility-related tasks as needed (e.g., mail drop-off, office tidiness).
• Help implement and improve office systems that promote efficiency and accountability.
• Provide backup support to other team members as needed.

Qualifications:

• Proven experience in an administrative, office coordinator, or organizational support role.
• Strong communication skills—both written and verbal.
• Experience with basic bookkeeping, expense tracking, or office budgeting.
• Familiarity with cloud-based systems like Dropbox, Slack, or Asana.
• Strong organizational skills with the ability to keep systems, records, and schedules in order.
• Detail-oriented and able to maintain accuracy in a fast-paced environment.
• Comfortable with managing calendars, checklists, and task-tracking tools (e.g., Google Calendar, Trello, Notion, etc.).
• Proficient with common office software, including Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace (Docs, Sheets, Gmail).
• Excellent time management and the ability to prioritize tasks independently.
• Capable of creating and maintaining efficient filing systems (both digital and paper-based).
• Tech-savvy and willing to learn new platforms or tools to improve workflows.
• Dependable, proactive, and able to anticipate needs without constant direction.

Job Type: Part-time

Pay: $25.00 - $30.00 per hour

Work Location: In person