Office Administrative Assistant

Job Summary

We are seeking a dynamic and highly organized Office Administrative Assistant to join our team! In this vital role, you will be the backbone of our daily operations, ensuring that office functions run smoothly and efficiently. Your proactive approach and excellent communication skills will help foster a welcoming environment for clients, visitors, and team members alike. This position offers an exciting opportunity to showcase your administrative expertise while supporting our company's growth and success.

Duties

• Manage front desk operations, greeting visitors and directing phone calls using multi-line phone systems with professionalism and courtesy
• Perform data entry tasks accurately using productivity software such as Microsoft Office, spreadsheets, and word processing tools
• Maintain organized filing systems, both physical and digital, ensuring easy retrieval of documents and records
• Assist with office management duties including supply inventory, equipment maintenance, and scheduling appointments
• Provide exceptional customer service by responding promptly to client inquiries and supporting client communication efforts
• Utilize QuickBooks for basic bookkeeping tasks such as invoicing, expense tracking, and financial record keeping
• Support team members with administrative tasks like proofreading documents, preparing reports, and managing calendars

Qualifications

• Proven experience in office management or administrative support roles with at least one year of clerical experience
• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with productivity software
• Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
• Demonstrated experience using multi-line phone systems and providing professional phone etiquette
• Bilingual abilities are highly desirable to assist diverse client needs and enhance communication within the team
• Knowledge of QuickBooks or similar accounting software is a plus for handling financial transactions
• Exceptional attention to detail for proofreading, data entry accuracy, and document management
• Personal assistant experience or background supporting executives is beneficial but not required

Join us in this energetic role where your organizational skills and positive attitude will make a real difference every day! We value proactive individuals who thrive on multitasking and delivering excellent customer support. This paid position offers an engaging environment where your talents will be recognized and nurtured.

Pay: $23.86 - $28.73 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k)
• 401(k) matching
• Employee discount
• Health insurance
• Life insurance
• Paid time off

Work Location: In person