Office Administrative Assistant

Overview
We are seeking a detail-oriented and organized Office Administrative Assistant to join our team. This role is vital in ensuring smooth daily operations within our office environment. The ideal candidate will possess strong computer skills, excellent communication abilities, and experience in office management or clerical support. Bilingual proficiency is a plus, as well as familiarity with various office software and customer service practices. This position offers an opportunity to contribute to a professional setting while developing your administrative expertise.

Duties

• Manage front desk responsibilities, including greeting visitors and handling multi-line phone systems with professionalism and courtesy
• Perform data entry, filing, and document proofreading to maintain accurate records
• Utilize Microsoft Office Suite and Google Workspace for creating reports, correspondence, and presentations
• Schedule appointments, manage calendars, and coordinate meetings efficiently
• Assist with bookkeeping tasks using QuickBooks or similar accounting software
• Provide exceptional customer support via phone, email, and in person, ensuring excellent phone etiquette and client satisfaction
• Support office management tasks such as organizing supplies, maintaining office cleanliness, and overseeing administrative workflows
• Handle confidential information with discretion and professionalism
• Support personal assistant duties or medical/dental receptionist tasks as needed

Qualifications

• Proven experience in office administration, clerical work, or related roles
• Strong computer literacy including proficiency with Microsoft Office (Word, Excel, Outlook), Google Workspace, and data entry skills
• Experience with QuickBooks or bookkeeping is preferred
• Excellent organizational skills with the ability to multitask effectively
• Bilingual abilities are highly desirable to assist diverse clientele
• Exceptional communication skills, including phone etiquette and customer service experience
• Ability to manage time efficiently and prioritize tasks in a fast-paced environment
• Previous experience in office management or as a personal assistant is advantageous
• High school diploma or equivalent; additional certifications in office administration are a plus

Job Type: Full-time

Pay: $22.00 - $28.00 per hour

Work Location: In person