Office Administrative Assistant

Job Overview

We are seeking a dynamic and highly organized Office Administrative Assistant to join our team! This vital role is the heartbeat of our daily operations, ensuring that administrative functions run smoothly, efficiently, and professionally. As the first point of contact for visitors and clients, you will manage a variety of clerical tasks, support office management activities, and facilitate seamless communication across departments. Your proactive approach and exceptional organizational skills will help create a welcoming environment while maintaining productivity and accuracy in all administrative processes. This paid position offers an exciting opportunity to develop your skills in a fast-paced, supportive setting. Must work In-Office only. We do not support remote work.

Duties

• Answer incoming calls, respond to emails, and assist customers.
• Schedule appointments, estimates, subcontractors, and inspections.
• Prepare, submit, and track building permits.
• Order construction materials and coordinate deliveries.
• Process material returns, exchanges, and vendor credits.
• Maintain inventory and track office and construction supplies.
• Create and update Excel spreadsheets and project tracking reports.
• Update project information, schedules, and documents in Houzz and Google Drive.
• Communicate with customers, vendors, subcontractors, and project managers.
• Provide general administrative support and assist with daily office operations.

Experience

• Proven clerical experience in an office environment with a strong background in administrative support roles
• Demonstrated proficiency in Microsoft Office Suite (Word, Excel) and familiarity with spreadsheets for data organization
• Experience using QuickBooks or similar accounting software is preferred but not required
• Strong computer literacy including typing skills, proofreading, and technical proficiency in productivity software
• Excellent organizational skills with the ability to multitask efficiently in a fast-paced setting
• Prior experience managing multi-line phone systems and providing customer service or client communication support
• Personal assistant or front desk experience is highly desirable to handle diverse responsibilities with confidence

Join us to be part of a vibrant team where your organizational talents will shine! We value proactive individuals who thrive on delivering exceptional support while fostering a welcoming environment for clients and colleagues alike. This role is essential to our success—help us keep our office running smoothly every day!

Pay: $23.98 - $28.87 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k)
• 401(k) matching
• Paid time off

Work Location: In person