Office Administrative Assistant

Company Description HeyAgro Tanzania Company Limited is a growing agribusiness dedicated to transforming agriculture in Tanzania by providing farmers with high-quality machinery and implements. The company specializes in essential equipment such as precision planting machines, high-yield harvesting machines, and durable power tillers tailored to both smallholder and large-scale commercial farms. By offering reliable mechanical solutions, HeyAgro helps streamline farm operations, reduce costs, and increase seasonal output. Team members contribute to a mission that supports agricultural productivity and empowers farmers to grow with confidence.

Role Description The Office Administrative Assistant is a full-time, on-site role based in Dar es Salaam, Tanzania. This role is responsible for managing day-to-day office operations, including handling phone calls, greeting visitors, organizing files, and maintaining office supplies. The Office Administrative Assistant will support executives and team members with scheduling meetings, preparing documents, arranging travel, and coordinating internal communication. The role also involves data entry, basic record-keeping, and assisting with clerical tasks to ensure smooth workflow within the office. The successful candidate will contribute to a professional, well-organized office environment that supports HeyAgro’s operations and customer service goals.

Qualifications

• Strong Administrative Assistance and Clerical Skills to manage office operations, documentation, filing systems, warehouse recording and other daily duty.
• Professional Phone Etiquette and Communication skills to handle calls, greet visitors, and coordinate internal and external inquiries.
• Experience in Executive Administrative Assistance to support scheduling, meeting coordination, and follow-up actions for leadership.
• Proficiency in basic computer applications (e.g., MS Office, email, spreadsheets) and comfort with office equipment.
• Organizational and time-management abilities to prioritize tasks and meet deadlines in a busy office setting.
• Attention to detail and accuracy in data entry, record-keeping, and preparation of documents.
• Prior experience in an office administration or customer service role is preferred.
• The experience which worked with warehouse management or office assistant, or a related field is an advantage.