Office Administrative Assistant

Office Administrative Assistant

Job Overview
We are seeking a detail-oriented and organized Office Administrative Assistant to support our daily operations. This role involves managing communication, maintaining records, assisting with billing and payroll processes, and providing overall administrative support to ensure the smooth functioning of our office. The ideal candidate will be proficient in Microsoft Office, comfortable handling phone communication, and capable of managing spreadsheets efficiently.

Responsibilities

• Handle incoming and outgoing phone communications professionally and courteously.
• Maintain and update spreadsheets to track various administrative data, including billing and payroll information.
• Assist with billing processes by preparing, verifying, and processing invoices as needed.
• Support payroll activities by gathering relevant data and ensuring accurate record-keeping.
• Organize and maintain office files, records, and documentation for easy retrieval.
• Prepare correspondence, reports, and other documents using Microsoft Office applications.
• Coordinate scheduling and appointments to ensure efficient office operations.
• Provide general administrative support to team members as required to facilitate daily tasks.

Requirements

• Experience in an administrative or office support role preferred but not required.
• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
• Strong organizational skills with attention to detail.
• Excellent communication skills for effective phone interaction.
• Ability to manage multiple tasks simultaneously in a fast-paced environment.
• Basic understanding of billing and payroll procedures is advantageous but not mandatory; training will be provided if necessary.
• Reliable, proactive, and capable of working independently as well as part of a team.

This position offers an opportunity to begin or develop your administrative skills within a supportive work environment while contributing to the efficiency of our office operations.

Pay: $15.00 - $20.00 per hour

Expected hours: 20.0 – 40.0 per week

Benefits:

• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Parental leave

People with a criminal record are encouraged to apply

Work Location: In person