Office Administrative Assistant

Role Summary

Chhaperia Electro Components is looking for an organized, dependable Office Administrative Assistant to support daily administrative work at our manufacturing unit. You will coordinate with production, stores, purchase, accounts, HR, and dispatch teams, and keep documentation, records, and follow-ups running smoothly.

Key Responsibilities

Administrative support

• Prepare letters, reports, MIS sheets, and presentations
• Schedule meetings, manage calendars, and take minutes with action-item follow-up
• Maintain digital and physical records, files, and registers
• Handle internal and external emails and correspondence

Manufacturing and plant coordination

• Coordinate with production, stores, purchase, and dispatch teams for documentation and follow-ups
• Prepare and track purchase requisitions, delivery challans, gate passes, and dispatch documents
• Support HR with attendance records, leave tracking, and employee documentation
• Assist with ISO, quality, and compliance documentation and audit preparation

Office operations

• Monitor and order stationery, housekeeping, and pantry supplies
• Coordinate with vendors for maintenance, transport, and facility services
• Arrange travel bookings and logistics for staff when required
• Track courier and mail dispatch records

Data and records

• Enter and update data in Excel and ERP/Tally systems
• Assist accounts with invoice filing, expense vouchers, and bill tracking
• Maintain strict confidentiality of company, customer, and employee information

Required Qualifications

• Graduate in any discipline (B.Com / BBA preferred), or 12th pass with relevant experience
• 1-3 years of experience in an administrative or office role, ideally in a manufacturing or industrial setting
• Good working knowledge of MS Office (Excel, Word, Outlook)
• Good written and spoken English and Hindi (knowledge of the local language is an advantage)
• Strong organizational, follow-up, and time-management skills

Preferred Qualifications

• Experience with Tally, SAP, or other ERP software
• Familiarity with GST invoices, e-way bills, and dispatch documentation
• Exposure to ISO 9001 documentation or factory compliance records

Key Skills and Attributes

• Attention to detail and accuracy
• Ability to coordinate across departments and meet deadlines
• Discretion in handling confidential information
• Self-motivated and comfortable working independently
• Willingness to work in a plant environmen

Pay: Up to ₹25,000.00 per month

Work Location: In person