Office Administrative Assistant

Job Summary

We are seeking a detail-oriented and organized Office Administrative Assistant to support our daily operations. The ideal candidate will be responsible for managing administrative tasks, maintaining accurate financial records, and ensuring smooth office workflows. This role requires proficiency in QuickBooks and CCCONE software to handle bookkeeping and project management functions effectively. The Office Administrative Assistant plays a vital role in supporting team members and contributing to the overall efficiency of the office.

Duties

• Manage day-to-day administrative tasks such as scheduling, correspondence, and filing to ensure efficient office operations.
• Utilize QuickBooks to perform bookkeeping activities, including invoicing, expense tracking, and financial reporting.
• Use CCCONE software for project management, tracking progress, and coordinating with team members on various projects.
• Prepare and maintain accurate financial records, reports, and documentation in compliance with company policies.
• Assist with data entry, document preparation, and other clerical duties as needed.
• Coordinate meetings, appointments, and office events to facilitate effective communication within the team.
• Support other administrative functions such as ordering supplies, managing office inventory, and maintaining a clean work environment.

Qualifications

• Proven experience as an Office Administrative Assistant or similar role.
• Proficiency in QuickBooks for financial management tasks is preferred
• Familiarity with CCCONE or similar project management software is preferred.
• Strong organizational skills with the ability to multitask and prioritize effectively.
• Excellent communication skills—both written and verbal.
• Attention to detail and accuracy in data entry and record keeping.
• Ability to work independently as well as part of a team in a fast-paced environment.
• High school diploma or equivalent; additional administrative or bookkeeping certifications are a plus.

This position offers an engaging opportunity for candidates who are organized, tech-savvy, and eager to contribute to a dynamic office environment.

Pay: From $24.86 per hour

Work Location: In person