Office Administrative Assistant Manager

Job Title   Office Administrative Assistant Manager

Location   Singapore

About us
Sky Fusion dedicates to delivering highly efficient and fully integrated logistics  solutions for global wind power supply chain and dry bulk trade.

Headquartered in Singapore and currently operates subsidiaries in key locations across the globe, including China, South Africa, Australia, Morocco,  Germany, Brazil, and Canada.

Our Core Business:
Global Dry Bulk Freight 
Industrial Projects Logistics & Renewable Energy Supply Chain Innovation
For more information, you may check our website：www.s-fusion.com

Key Responsibilities

Administration

·       Manage day-to-day administrative operations of the Singapore office, including but not limited to call handling, correspondence distribution, office leasing coordination, and vendor management, in a well-organised and timely manner.

·       Receive and attend to visitors, including internal global teams and external clients, and make necessary arrangements.

·       Manage calendars, schedule meetings and appointments, and handle contact information, incoming requests, and enquiries appropriately.

·       Prepare meeting agendas, take meeting minutes, and follow up on action items.

·       Coordinate travel arrangements and process related expense claims.

·       Prepare reports, presentations, and briefing materials on a regular or ad-hoc basis.

·       Ensure office security and compliance with internal office procedures.

Human Resources

·    Manage fullcycle recruitment support for the Singapore office, including: a) posting job advertisements on relevant job portals and social media platforms, b) proactively sourcing and screening candidate resumes against role requirements, c) conducting initial phone calls to assess qualifications and motivation, d) coordinating and scheduling interviews for the Singapore office, e) arranging reference checks and background verification for selected candidates.

·       Maintain and manage employee records for the Singapore office, ensuring alignment with headquarters’ HR policies and procedures.

·       Assist with payroll administration and daily HR operations, including matters related to employment passes, CPF, and other statutory requirements, in compliance with local regulations.

·       Support data entry, updates, and verification in relevant local government systems.

Business Department Support

·       Provide administrative and operational support to the business department, including organising, summarising, and analysing relevant data.

·       Document discussions and prepare accurate and detailed meeting minutes, capturing key decisions, action items, and follow-up tasks.

Other Duties

·       Coordinate office utility payments and related administrative matters.

·       Assist with bank-related administrative matters.

·       Perform other duties as assigned by the line manager.

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Key Qualifications

· Bachelor’s degree or equivalent professional qualification.

· Prior experience in administrative and/or human resources roles is preferred.

· Proficient in the use of Microsoft Office applications.

· Strong communication and organisational skills, with the ability to work independently as well as collaboratively in a team environment.

· Experience in the shipping or logistics industry will be an added advantage.

· Able to communicate effectively in English; proficiency in Mandarin is an advantage for work-related communication purposes.

· Candidates must be singapore citizen.