Office Administrator & Coordinator

About the role

This is a varied and hands-on role that combines practice administration, client service, body corporate coordination and office operations. As a key member of our team, you will be responsible for ensuring the smooth running of administrative processes while providing exceptional service to clients, owners, suppliers and internal stakeholders.

Key responsibilities

• Coordinate client onboarding and maintain client records
• Support AML/CFT compliance requirements
• Manage Companies Office filings and statutory records
• Prepare and issue client correspondence, engagement documents and reports
• Assist with scheduling meetings and coordinating client communications
• Support the accounting team with administrative and workflow tasks
• Coordinate Annual General Meetings and committee meetings
• Prepare agendas, meeting packs and minutes
• Maintain owner registers and body corporate records
• Administer levies, supplier payments and owner communications

About you

• Has previous administration, practice administration or office coordination experience
• Is highly organised with excellent attention to detail
• Has strong written and verbal communication skills
• Enjoys building relationships with clients and stakeholders
• Is confident managing multiple priorities and working independently
• Has experience using Microsoft Office and business systems
• Ideally has experience with Xero, MYOB or similar accounting software
• Experience with body corporate, property, legal or accounting administration would be an advantage

About us

Long + Cowan is a well-established Chartered Accounting practice providing accounting, taxation and body corporate services to a diverse range of New Zealand businesses, property owners and organisations.