Office Administrator & Operations Coordinator

Behind every clear-out, delivery and auction is a lot of organizing: booking the job, lining up the truck and the crew, following up with the client and making sure everything is paid and recorded. We're a local, family-owned business in Mill Bay, and we're looking for an organized, friendly office administrator to keep our day-to-day operations running smoothly.

Pay: $24–$28 per hour, depending on experience

Hours: 20–25 hours per week (part-time, with the opportunity to grow into full-time)

Location: 855 Shawnigan-Mill Bay Road, Mill Bay, BC (in person)

Why you'll like working here

• Local and family-owned. We're a small team that puts families and our community first.

• Your own office at our Mill Bay store.

• Rewarding work. You'll help families, homeowners and businesses through big changes, and you'll see the difference your work makes every day.

• 20% employee discount at our Mill Bay retail store.

• Room to grow. This part-time role has the opportunity to become full-time as our business grows.

What you'll do

• Book and schedule jobs, and follow up with clients after each job.

• Follow up on leads by phone and respond to emails.

• Arrange crews for jobs and book rental trucks and storage.

• Manage client accounts, send invoices and collect payments.

• Use our daily tracking systems to keep bookkeeping records up to date.

• Organize receipts and keep the office tidy and well organized.

• Support the rest of the team with other office tasks as needed.

What you'll need

• A clear criminal record check (required before hiring).

• Office, scheduling or administrative experience. Bookkeeping experience is an asset.

• Confident and friendly on the phone and by email.

• Well organized and detail-oriented, able to juggle several jobs and deadlines at once.

• Comfortable with computers, email, spreadsheets and online scheduling tools.

• Reliable, with good judgement and the ability to handle client information with discretion.

How to apply

Send a short note about yourself, and your resumé if you have one, to [email protected], or call 778-678-5386.

Pay: $24.00-$28.00 per hour

Expected hours: 20.0 – 25.0 per week

Benefits:

• Store discount

Work Location: In person