Office Administrator and Scheduler

At HR Staff n’ Stuff, we partner with a diverse range of businesses to provide practical, tailored HR support, from people strategy and employee relations through to helping great businesses attract and recruit exceptional talent.

We’re excited to be partnering with an outstanding organisation to find their next key team member, someone who will bring their skills, experience and enthusiasm to a role where they can make a genuine impact.

We are seeking an organised and customer-focused Office Administrator & Scheduler to join our team. This is a fast-paced role that will suit someone who thrives on juggling multiple priorities, enjoys building strong client relationships, and takes pride in keeping operations running smoothly.

As the first point of contact for our business, you will play a key role in delivering exceptional service to property managers, domestic clients, tradespeople and subcontractors. Working closely with the Director, you'll be responsible for coordinating daily operations, scheduling works and ensuring jobs are completed efficiently and professionally.

Key Responsibilities

• Manage incoming work orders and coordinate service requests.
• Schedule and allocate work to trades and subcontractors.
• Liaise with property managers, clients and tradespeople to ensure effective communication.
• Process compliance documentation, certificates and associated administration.
• Monitor job progress and resolve scheduling issues as they arise.
• Prepare reports and provide administrative support to assist business performance.

About You

• Previous experience in a scheduling, service coordination or administration role.
• Experience within a trade services, maintenance or construction environment highly regarded.
• Excellent communication and customer service skills.
• Strong organisational skills with the ability to manage competing priorities.
• Proactive, solutions-focused and confident making decisions.
• High attention to detail and commitment to delivering quality outcomes.
• Strong computer skills, including Microsoft Office. Experience with Xero, AroFlo or similar job management software will be highly regarded.

What's On Offer

• Competitive salary package based on experience.

• Secure, full-time position with a growing and respected business.

• Supportive and collaborative team environment.

• Regular team-building and social activities.

• Opportunity to make a genuine impact within a family-owned business.

If you're an organised professional who enjoys a busy and varied role and wants to be part of a great team, we'd love to hear from you.

Apply now with your resume and a brief cover letter outlining why you're the right fit for the role.