OL Vietnam

Job Summary:
We are looking for an Office Administrator &amp; TA Assistant to manage the daily operations and facility needs of our Hanoi office while providing talent acquisition and candidate support. The role combines hands-on office administration with general HR logistics and local hiring assistance. You will work closely with the Office &amp; HR Manager, Talent Acquisition Lead, hiring managers, and other supporting teams.&nbsp;&nbsp;You’ll also play a key role in enhancing our employer brand to ensure we’ve seen as an employer of choice.
Office Administration and Facilities Management
<ul>
<li>Keep the Hanoi office organized, supplied, and ready for daily use.</li>
<li>Manage routine office needs, including pantry supplies, drinking water, stationery, meeting-room setup, visitors, and deliveries. Coordinate with building management and vendors on cleaning, maintenance, security, utilities, air-conditioning, repairs, and other facility matters.</li>
<li>Maintain office inventory, vendor, purchasing, payment, travel, and asset records. Report equipment or network issues and follow up with IT, building maintenance, or approved vendors.</li>
<li>Obtain quotations, follow up on approved orders and delivery, collect invoices and supporting documents, and maintain accurate procurement and payment records.</li>
<li>Coordinate Hanoi onboarding and offboarding logistics, including workplace setup, access, equipment handover or return, and office orientation.</li>
<li>Arrange approved business travel and support the logistics of employee activities and company events.</li>
<li>Escalate safety issues, service interruptions, unusual expenses, and matters requiring management approval. Propose practical improvements to recurring administrative work.</li>
</ul>
Talent Acquisition
<ul>
<li>Recruitment coordination and logistics: Handle recruitment tasks as assigned,&nbsp;&nbsp;including basic candidate sourcing, initial resume screening, and assisting with talent pooling.</li>
<li>Support local hiring in Hanoi by keeping track of&nbsp;&nbsp;interviews, communicating with candidates, and maintaining recruitment records..</li>
<li>Enhance our reputation: You'll actively work to strengthen our employer brand and professional network by providing excellent candidate experiences and building relationships.</li>
<li>Improve our process: You'll collaborate with internal teams and candidates to gather feedback and implement new initiatives to optimize our recruitment performance.</li>
</ul>
All purchases, payments, contracts, and vendor appointments must follow the company’s approval process. Specialist HR, IT, Finance, Legal, and employment decisions remain with the responsible teams.
Profile
Qualifications:
<ul>
<li>Minimum 3 years of experience working in HR, administrative, and recruitment/ talent acquisition roles. Experience working in a Tech environment is a plus.</li>
<li>Experience in recruiting intensively in Tech roles is a major plus.</li>
<li>Strong Vietnamese and working English, both verbal and written.</li>
<li>Strong self-discipline and listening skills.</li>
<li>High spirit of teamwork and collaboration.</li>
<li>Maintain objective driven and tenacious in handling recruitment issues, administrative and related tasks.</li>
<li>Take&nbsp;&nbsp;ownership of your productivity; continuously improving your time management and communication skills.</li>
</ul>
Benefits
<ul>
<li>As a full-time employee, you are eligible for our benefits program: Attractive salary package and 100% Gross Salary in probation period.</li>
<li>13th-month salary.</li>
<li>18 days of annual leave (cashback allowed if not used) and plus 4 days for an overseas company trip.</li>
<li>Multiple allowances (Lunch, Gym, Parking, Birthday/Tet/Wedding voucher... ).</li>
<li>Full social, health and unemployment insurance.</li>
<li>Premium healthcare insurance for you and coverage for 1 extra family member.</li>
<li>Monthly team-building activities (Bowling, Go-Kart,....) and special celebrations on Autumn Festival, Halloween, Christmas, Tet,…</li>
<li>Monthly happy lunch/birthday celebration and happy hours every day with free snacks, soft drinks, fruit, and coffee.</li>
</ul>
Data Privacy Notice for Candidates in Vietnam:
<ul>
<li>By submitting your application, you acknowledge that you have read and understood OL Vietnam’s Privacy Policy. Any consent provided herein is explicit and voluntary.Based on your consent, OL Vietnam will process your personal data for recruitment for the position you apply for, including evaluating your candidacy, communicating with you, and, where applicable, verifying relevant information as part of the selection process. If you would like OL Vietnam to consider you for future suitable roles, we will request your separate, explicit consent and you may withdraw consent at any time as described in the Privacy Policy. For details on how we handle your information, please refer to our Privacy Policy on OLVN Website. <a href="https://www.ol-vietnam.vn/privacy-policy" rel="nofollow noopener" target="_blank">https://www.ol-vietnam.vn/privacy-policy</a></li>
</ul>
Please be aware:
<ul>
<li>Orange Logic only communicates with candidates through official @orangelogic.com email addresses or via LinkedIn from a verified Orange Logic Talent Acquisition employee listed under “Meet the Hiring Team.” We do not conduct interviews via text message or request payment or equipment purchases at any stage of the hiring process.</li>
</ul>

Office Administrator and TA Assistant (Hanoi)

Office Administrator and TA Assistant (Hanoi)

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