Office Administrator & Warehouse Coordinator

About Milani Plumbing, Heating & Air Conditioning Ltd.

Milani Plumbing, Heating & Air Conditioning has been serving British Columbia for over 65 years. We’ve grown from one man and a dream to over 120 service trucks and more than 200 team members—all committed to delivering top-quality service with honesty and integrity.

At Milani, we firmly believe that our people are our strength. We are constantly on the lookout for hardworking, qualified people to join our team. We offer excellent wages and benefits and we encourage our staff to be involved in our ongoing training programs so that our teams can meet the constantly changing needs of our customers. We believe in “Hiring for Attitude and Training for Success.”

Position Overview:
We’re now hiring an Office/Warehouse Administrator in our Kelowna location. This role is vital to the smooth operation of our office and warehouse, combining administrative tasks with hands-on responsibilities in inventory management, project coordination, and deliveries. This is a perfect position for someone who is considering getting into the trades as this role is a natural progression into a Plumbing or HVAC apprenticeship.

Key Responsibilities:

Inventory Management:

• Perform regular inventory counts to ensure accuracy.
• Manage stock levels and report shortages or surplus items.
• Arrange product materials for upcoming installations (daily and weekly)

Project Coordination:

• Prepare project packages, including necessary documents, materials, and invoices.
• Ensure all materials are ready and organized for scheduled installations.
• Assist in scheduling and coordinating logistics for field techs.

Deliveries:

• Transport materials and equipment to job sites as needed.
• Ensure accurate delivery of items.

Warehouse Organization:

• Maintain a clean, organized, and safe warehouse environment.
• Stock, label, and organize materials and equipment.
• Monitor and address warehouse and grounds maintenance needs.

Administrative Duties:

• Perform data entry for invoices, technician job details, and inventory updates.
• Manage records, purchase orders, and other essential documents.

Miscellaneous Tasks:

• Support team members and technicians with day-to-day needs.
• Provide additional support for office and field staff as required.

Qualifications:

• High school diploma or equivalent; additional education in logistics, business, or administration is a plus.
• Valid driver’s license and clean driving record.
• Strong organizational skills with the ability to multitask and prioritize.
• Proficient in Microsoft Office Suite (Word, Excel) and experience with inventory management systems is an asset.
• Excellent communication skills and a team-oriented attitude.
• Ability to lift and move materials and equipment as needed (up to 50 lbs).

Milani Plumbing Heating & AC is an equal-opportunity employer. We thank all applicants for their interest, but only those selected for an interview will be contacted.

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Job Type: Full-time

Pay: $20.00-$25.00 per hour

Benefits:

• Dental care
• Extended health care
• Life insurance
• Paid time off

Application question(s):

• Are you interested in becoming a plumbing or HVAC technician?

Licence/Certification:

• Driving Licence (preferred)

Work Location: In person