Office Administrator (AR/AP with HR Support)

Overview

We are seeking a dynamic and highly organized Office Administrator with expertise in Accounts Receivable (AR) and Accounts Payable (AP), complemented by strong Human Resources (HR) support skills. This vital role offers an exciting opportunity to streamline office operations, manage financial transactions, and support HR functions within a fast-paced environment. The ideal candidate will thrive on multitasking, possess excellent communication skills, and demonstrate a proactive approach to office management and team support. Join us to contribute to a vibrant workplace where your organizational talents make a real difference!

Responsibilities

• Manage daily bookkeeping tasks, including invoicing, billing, and expense tracking using accounting software such as QuickBooks
• Oversee accounts receivable and payable processes, ensuring timely collection of payments and accurate vendor payments.
• Handle vendor management by maintaining relationships with suppliers, negotiating terms, and processing purchase orders.
• Support human resources functions such as onboarding new employees, maintaining personnel records, and assisting with payroll processing.
• Maintain confidentiality of sensitive information while managing filing systems, documentation, and data entry with precision.
• Assist in office management tasks such as supply ordering, and ensuring a welcoming environment for staff and visitors.
• Prepare reports related to budgeting, financial analysis, or HR metrics using spreadsheets and Microsoft Office tools to support decision-making.
• Provide excellent customer service by addressing internal and external inquiries promptly via phone or email while practicing professional phone etiquette.

Qualifications

• Proven experience in office administration with a focus on AR/AP processes; bookkeeping or accounting background is preferred.
• Strong proficiency in accounting software such as QuickBooks along with Microsoft Office Suite—especially Excel spreadsheets for data analysis.
• Demonstrated supervisory experience or team management capabilities in an office setting.
• Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.
• Knowledge of human resources procedures including payroll processing, employee onboarding, and HR compliance standards.
• Experience with vendor management, budgeting, and financial software is highly desirable.
• Exceptional communication skills—both verbal and written—and the ability to handle confidential information discreetly.
• Strong technical proficiency with office equipment, filing systems, calendar management tools, and training & development practices.

Join our team as an Office Administrator (AR/AP with HR Support) to help create an organized, efficient workplace where your skills drive success! We value energetic professionals eager to make a positive impact through proactive administration and exceptional service delivery.

Pay: $25.00 - $35.00 per hour

Expected hours: 40.0 per week

Benefits:

• Paid time off

Experience:

• Accounts payable: 5 years (Required)
• Accounts receivable: 5 years (Required)
• Human resources Support: 5 years (Required)

Work Location: In person