Office Administrator / Bookkeeper

ABOUT THE ROLE

We are a civil focused law firm headquartered in Little Rock, Arkansas, seeking an experienced Bookkeeper and Office Administrator to serve as the financial and operational backbone of our practice backed by support staff and outsourced functions. This is a senior-level, full-time position for a meticulous, trustworthy professional who can manage the firm’s financial operations and day-to-day office administration with minimal supervision.

The ideal candidate brings deep expertise in legal industry bookkeeping, a commanding knowledge of QuickBooks and Tabs legal billing software, and the professionalism required to handle highly confidential compensation and financial information.

KEY RESPONSIBILITIES

Financial Management & Bookkeeping

• Serve as the full-charge bookkeeper for firm financial activity, including accounts receivable and accounts payable
• Process and manage attorney and partner compensation calculations and distributions
• Process client billing using Tabs legal billing software
• Issue and reconcile firm checks
• Track, categorize, and report firm expenses
• Provided support where necessary for payroll and payroll tax filings (which is outsourced and processed by a third-party company) accurately and on time
• Prepare and deliver financial reports to firm leadership
• Maintain and secure bank account logins and credit card account access

Office & Systems Management

• Serve as the central administrator for all firm systems, logins, and passwords
• Handle HR matters including onboarding, recordkeeping, and employee file management
• Manage office operations, vendor relationships, and administrative workflows
• Maintain strict confidentiality of financial, personnel, and firm data

QUALIFICATIONS

Required

• Minimum 5 years of experience in bookkeeping and/or office management
• Expert-level proficiency in QuickBooks (desktop and/or online)
• Proficiency in Microsoft Excel and Microsoft Word
• Demonstrated experience processing payroll and payroll taxes
• Proven ability to handle highly sensitive and confidential financial data with discretion
• Strong organizational and communication skills with exceptional attention to detail
• Ability to work independently and manage multiple priorities in a fast-paced legal environment

Preferred

• Working knowledge of Tabs3 / Tabs legal billing software
• Prior experience as a bookkeeper or office manager/administrator in a law firm setting
• Familiarity with legal trust accounting (IOLTA) requirements
• Associate’s or Bachelor’s degree in Accounting, Business Administration, or a related field

Pay: $24.00 - $29.00 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• Paid time off

Work Location: In person