Office Administrator

Job Summary

Astakenis Consulting Pvt. Ltd. is looking for an energetic, organized, and computer-savvy Office Administrator to support the day-to-day administrative operations of our office. This role is ideal for fresh graduates or candidates with up to one year of experience who are eager to learn and grow.

The role includes office administration, documentation, travel coordination, online administrative activities, and assisting with the management of our commercial office spaces by coordinating with prospective tenants, showing office spaces, preparing rental documentation, and managing property-related administrative tasks.

Key Responsibilities

• Manage day-to-day office administration activities.
• Prepare and maintain office documents, reports, records, and agreements.
• Draft rental agreements and maintain lease documentation.
• Maintain data and reports using Microsoft Excel, Word, and Google Workspace.
• Coordinate with vendors, building management, housekeeping, and maintenance teams.
• Arrange travel bookings, including flights, hotels, and local transportation.
• Handle online registrations, courier services, and other internet-based administrative tasks.
• Respond to enquiries from prospective tenants and schedule office visits.
• Show commercial office spaces to interested clients and explain available facilities.
• Coordinate tenant onboarding, lease renewals, and maintain tenant records.
• Pay property taxes, electricity bills, water bills, maintenance charges, and other utility payments through online portals.
• Track due dates for property taxes, renewals, licenses, insurance, and utility payments to ensure timely compliance.
• Coordinate with banks, government offices, and service providers whenever required.
• Support management with day-to-day administrative and operational activities.

Required Skills

• Good computer skills.
• Basic knowledge of Microsoft Excel, Word, Outlook, and Google Workspace.
• Comfortable using online government portals, banking websites, and payment platforms.
• Good written and verbal communication skills.
• Strong documentation and organizational skills.
• Willingness to learn and take ownership of responsibilities.
• Friendly personality with good customer interaction skills.
• Ability to multitask and work independently.

Qualification

• Any Graduate (B.Com, BBA, BBM, BCA, BA, B.Sc or equivalent).
• Freshers or candidates with up to 1 year of experience are welcome to apply.

Key Skills

Office Administration, MS Excel, MS Word, Documentation, Administrative Support, Travel Booking, Property Administration, Tenant Coordination, Rental Agreements, Utility Bill Payments, Property Tax, Vendor Management, Online Portals, Computer Skills, Google Workspace, Data Entry.

Work Location: Electronic City, Bangalore

Preferred Candidate

• Resides near Electronic City or is willing to commute.
• Owns a two-wheeler (preferred) for local travel and administrative work.
• Eager to build a career in office administration and operations.
• Positive attitude, professional behavior, and willingness to learn.

Perks and benefits

Health insurance, Provident fund