Office Administrator

Office Administrator – Drill Force

Are you an experienced Office Administrator who thrives in a fast-paced, hands-on environment? Drill Force is seeking a motivated and capable professional to join our Management Team and lead our administrative function with confidence and precision.

This is a pivotal role where you’ll provide support to our management team and crew while ensuring the smooth and efficient operation of the administrative side of our business.

---

About the Role

As Office Administrator, you will oversee administrative, accounts, and payroll functions across the company. You’ll be responsible for planning, organising, and supervising day-to-day office operations, ensuring high standards of efficiency, accuracy, and professionalism.

You will work closely with Directors, Managers, Crew and external stakeholders to support the delivery of our services.

---

Key Responsibilities:

• Oversee office operations, including front desk and support functions
• Manage payroll processes (wages and salaries)
• Review accounts payable, credit card expenses, and financial coding
• Work alongside the Company Accountant
• Monitor and follow up on outstanding debtors with Managers
• Support the Accountant with GST and all other financial requirements
• Assist with Council applications and client documentation
• Coordinate staff drug screening when required
• Ensure administrative systems and processes meet company standards

---

Administration Duties:

• Prepare, process, and manage sales invoicing through Xero
• Maintain accurate invoice records and payment tracking
• Manage and update employee data in payroll systems (e.g. PayHero)
• Complete client applications, reports, and documentation
• Liaise with clients, Councils, and suppliers
• Process international payments
• Arrange insurance for plant and vehicles
• Organise travel and accommodation for Crew
• Manage PPE stock levels
• Ordering and management of Stock

---

Key Attributes & Skills:

• Strong understanding of accounts and payroll processes
• Proven ability to manage workloads, deadlines, and operational priorities
• Proficiency in Microsoft Office, Xero, and payroll systems
• High attention to detail and organisational skills
• Strong communication and problem-solving abilities

---

General Expectations:

• Maintain a high level of professionalism at all times
• Work collaboratively and support team members
• Be reliable, punctual, and accountable
• Follow all company policies, including Health & Safety requirements
• Contribute to a positive and respectful workplace culture

---

Health & Safety:

At Drill Force, safety is a priority. You will be expected to:

• Take responsibility for your own health and safety and that of others
• Promote safe work practices and report hazards or incidents
• Follow company HSE procedures and policies at all times

---

Why Join Drill Force?

• Be part of a supportive and experienced Management Team
• Play a key role in shaping business operations
• Work in a dynamic and growing company
• Opportunity to lead and make a real impact