Office Administrator

We are seeking a motivated, organized, and dependable individual to assist with the management and leasing of a portfolio of shopping centers and commercial properties.

This is a hands-on position with a variety of responsibilities, including leasing vacant spaces, communicating with tenants, organizing property records, assisting with basic accounting, coordinating insurance matters, and handling day-to-day operational tasks.

The ideal candidate is someone who is proactive, detail-oriented, comfortable communicating with business owners and vendors, and able to manage multiple responsibilities without constant supervision.

Responsibilities

• Market and help lease vacant retail and commercial spaces
• Respond to leasing inquiries and follow up with prospective tenants
• Schedule and conduct property tours
• Maintain organized records of available spaces, leasing prospects, tenants, and leases
• Assist with lease preparation and coordination
• Communicate with existing tenants regarding property-related matters
• Track rent payments, invoices, expenses, and other basic accounting items
• Organize receipts, bills, financial records, leases, contracts, and property documents
• Assist with property insurance, renewals, certificates of insurance, and insurance documentation
• Communicate with insurance agents, contractors, vendors, brokers, and service providers
• Obtain and compare quotes for repairs, maintenance, insurance, and other property expenses
• Coordinate maintenance and property-related issues as needed
• Visit shopping centers and properties when necessary
• Assist ownership with administrative and operational projects
• Help keep each property organized and running efficiently
• Complete miscellaneous real estate and business-related tasks as they arise

Qualifications

• Strong organizational and time-management skills
• Excellent communication and follow-up skills
• Comfortable speaking with tenants, prospective tenants, contractors, and business owners
• Ability to work independently and take initiative
• Detail-oriented and dependable
• Comfortable using Microsoft Excel, Google Sheets, email, and basic office software
• Basic understanding of accounting or bookkeeping is a plus
• Commercial real estate, leasing, property management, accounting, or administrative experience is preferred but not required
• Ability to travel locally to properties when needed
• Willingness to learn and take on additional responsibilities

What We’re Looking For

We want someone who takes ownership of their work and can help us stay organized across multiple shopping centers.

This is not a position where every day will look exactly the same. One day you may be following up with potential tenants and showing a vacant space, while another day you may be organizing invoices, speaking with an insurance agent, coordinating a contractor, or helping solve an issue at one of the properties.

The right person will be resourceful, responsive, and comfortable handling a broad range of responsibilities.

Opportunity for Growth

This position offers hands-on experience across several areas of commercial real estate, including:

• Retail leasing
• Property management
• Tenant relations
• Commercial real estate operations
• Accounting and expense management
• Insurance
• Vendor management
• Deal and lease coordination

There is significant opportunity to take on more responsibility as you become familiar with the properties and the business.

Pay: ₹50,000.00 - ₹150,000.00 per month

Work Location: Remote