Office Administrator

Join a team that genuinely enjoys working together

Catapult Partners is looking for a friendly, organised Office Administrator to join our Whangārei Chartered Accounting practice who thrives in a busy environment and thinks on their feet.

This is a varied role supporting our clients, accountants and partners while helping keep the office and our client work running smoothly.  If you have strong attention to detail, love working with people, and enjoy being an integral part of a supportive team, we'd love to hear from you.

The Role

Your responsibilities will include:

• Welcoming clients and managing telephone and email enquiries with a professional and friendly manner

• Setting up new clients and maintaining accurate client records

• Preparing engagement letters, forms and standard correspondence

• Requesting information from clients and following up outstanding records

• Creating and updating jobs in our practice management system

• Monitoring workflow, filing dates and important deadlines

• Preparing documents for electronic signing

• Assisting with Inland Revenue and Companies Office administration

• Managing appointments, meetings, mail and office supplies

• Providing accounts support, including invoicing, receipting, accounts payable and receivable, and bank reconciliations

• Assisting with Companies Office administration, including company incorporations, annual returns, and maintaining company records

• Supporting the firm's Anti-Money Laundering (AML) obligations by completing client due diligence, maintaining compliance records, and assisting with AML administration

• Providing general administrative support to the wider team

About You

You’ll be someone who:

• Is warm, professional and confident communicating with clients
• Has excellent organisation and attention to detail
• Takes initiative and enjoys keeping things moving
• Is comfortable learning new technology and systems
• Can manage competing priorities and meet deadlines
• Works well independently and as part of a team
• Understands the importance of confidentiality
• Has previous experience in a reception, client services, or front-of-house role
• Has accounts experience, including accounts payable and receivable
• Has knowledge of Companies Office administration or is keen to learn
• Has experience with, or an understanding of, Anti-Money Laundering (AML) requirements or is keen to learn
• Is confident, professional, and enjoys building positive relationships with clients
• Can think on their feet, juggle competing priorities, and remain calm in a busy office
• Is confident using Microsoft Office and accounting software such as Xero, MYOB, or similar or is keen to learn

Previous experience in an accounting, legal or professional-services office would be helpful, but it is not essential. Training will be provided for the right person.

Why Join Catapult Partners?

We offer a supportive and enjoyable workplace, modern cloud-based systems, ongoing development and a collaborative team culture. Our Whangārei office also has an on-site gym, and we believe in working hard while having fun and celebrating success together.

If you’re an enthusiastic administrator who enjoys helping people and being part of a busy team, we’d love to hear from you.

Apply now with your CV and a cover letter telling us why you would be a great fit for Catapult Partners.