Office Administrator

Job Summary

We are seeking a proactive and organized Office Administrator to join our fast growing business! In this vital role, you will be the backbone of our daily operations, ensuring the office runs smoothly and efficiently. Your energetic approach will help foster a welcoming environment for clients, vendors, and team members alike. You will handle a variety of administrative tasks, support office functions, and contribute to a positive workplace atmosphere. If you thrive in a fast-paced setting and possess excellent organizational skills, this opportunity is perfect for you to make a meaningful impact!

Duties

• Manage front desk responsibilities including greeting visitors, answering multi-line phone systems, and providing exceptional customer service with professional phone etiquette
• Perform data entry tasks accurately using tools like Microsoft Office, Google Workspace, and CRM system to maintain up-to-date records
• Oversee filing systems—both digital and physical—to ensure documents are organized, accessible, and properly maintained
• Support bookkeeping activities such as invoicing, expense tracking, and basic financial record keeping using QuickBooks or similar software
• Assist with administrative projects including proofreading documents, scheduling appointments, and coordinating meetings
• Provide customer support by addressing inquiries promptly and professionally via phone or email
• Maintain office supplies inventory and coordinate with vendors to ensure smooth daily operations

Qualifications

• Proven clerical experience with strong office experience in administrative roles
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
• Familiarity with QuickBooks or other bookkeeping software is highly desirable
• Excellent data entry skills with high accuracy and attention to detail
• Strong organizational skills with the ability to multitask efficiently in a fast-paced environment
• Experience working in a medical or dental office setting is a plus, including familiarity with front desk duties such as patient scheduling and medical record management
• Exceptional customer service skills combined with professional phone etiquette and effective communication abilities
• Ability to handle sensitive information discreetly while maintaining confidentiality
• Basic computer skills including typing, proofreading, filing, and managing multi-line phone systems

Join us as an Office Administrator to be an essential part of our vibrant team! Your energy, organization skills, and dedication will help us deliver outstanding service while creating an efficient work environment. We value your contributions and look forward to welcoming a motivated professional ready to excel!

Pay: From $15.00 per hour

Benefits:

• Casual dress

Work Location: In person