Office Administrator

Preferred Background: Any Engineering Degree

Key Responsibilities:

• Prepare and submit quotations in coordination with the Engineering/Estimation team, ensuring alignment with BOQ, specifications, scope, and client requirements.
• Coordinate with engineers, suppliers, and subcontractors to obtain accurate pricing, technical details, and timelines.
• Ensure quotations clearly define scope, exclusions, terms, and conditions, and avoid scope gaps or under-quoting.
• Follow up with clients on submitted quotations, negotiate when required, and monitor enquiry/conversion status.
• Manage tender submissions, documentation, revisions, LPOs, and client communications.
• Coordinate project handover and mobilization with the Operations team after order confirmation.
• Monitor enquiries and emails continuously and ensure all client communications are attended to promptly.
• Coordinate with Engineers, Estimators, and relevant departments whenever technical clarification or information is required.
• Maintain proper documentation and ensure all official instructions, approvals, confirmations, and communications are properly recorded through email.
• Identify and coordinate quotation variations arising from scope changes, site conditions, or client requirements, ensuring they are technically verified and commercially evaluated.
• Ensure all quotation details, specifications, scope, and commercial terms are cross-checked before submission and execution to minimize errors and financial losses.
• Escalate unresolved issues to Senior Management or the relevant department promptly and support effective coordination and problem-solving.

Work Location: In person