Office Administrator

About the role

This position provides essential administrative and bookkeeping support to a growing telecommunications business. The role is designed to support business operations through accurate financial record-keeping, efficient office administration, and proactive operational assistance. The position offers flexibility and professional development opportunities, with the potential to advance to a full-time Office Manager role as the business expands.

Key responsibilities

• Managing basic bookkeeping tasks using Xero (invoicing, chasing invoices, basic accounting - excluding payroll)
• Generating quotes for jobs (office administration/sales support)
• Managing job flow within AroFlo job management software, including creating and updating jobs based on email requests, allocating time and resources to jobs, maintaining accurate job records, managing stock/inventory within AroFlo
• Assisting with compliance and safety documentation for new/existing clients e.g. completing contract documentation, ensuring compliance with industry standards, assisting with WHS systems documentation
• General office administration tasks as required

About you

• Proven experience in office administration and bookkeeping roles
• Experience working in a small business environment preferred
• Experience in the telecommunications, trades or related industry is a plus
• Proficiency in basic bookkeeping principles
• Experience with accounting software (Xero preferred)
• Familiarity with job management software (AroFlo experience is desirable; training will be provided)
• Strong computer skills and proficiency in Microsoft Office Suite
• Understanding of compliance documentation is a bonus
• Excellent communication and interpersonal skills
• Strong organisational and time management skills
• Ability to work independently and proactively
• Initiative and problem-solving skills
• Detail-oriented and focused on accuracy