Office Administrator

Job Summary

The Office Administrator will provide general administrative and clerical support to the office and various departments. The role involves handling daily paperwork, documentation, filing, data entry, and other administrative tasks to ensure smooth and efficient office operations.

Key Responsibilities

• Provide general administrative support to various departments.
• Handle daily paperwork, documentation, filing and data entry.
• Prepare, organise and maintain company records and documents.
• Handle supplier invoices and check supporting documents against Purchase Orders and Delivery Notes.
• Check and process staff expense claims and reimbursements.
• Maintain and update check workers' attendance and other administrative records.
• Assist with preparation of documents and materials for new staff, such as stationery.
• Assist with office supplies, stationery and general office matters.
• Coordinate with different departments to collect, check and follow up on required documents.
• Maintain proper filing of hardcopy and electronic documents.
• Assist with printing, scanning, photocopying and other general office administrative work.
• Provide administrative support for meetings, company activities and other office matters.
• Perform other administrative and ad-hoc duties as assigned by superior

Requirements

• Diploma or Degree in Business Administration, Management or a related discipline.
• Degree holders are preferred.
• Fresh graduates are welcome to apply.
• Prior experience in office administration will be an advantage.
• Experience in the construction, engineering or M&E industry will be an added advantage.
• Proficient in Microsoft Office, especially Microsoft Excel and Word.
• Good organisational and time-management skills.
• Meticulous, responsible and detail-oriented.
• Good communication and interpersonal skills.
• Able to manage multiple tasks and work with different departments.
• Able to work independently and follow up on assigned tasks.
• Candidates who are available immediately or with a short notice period will be preferred.