Office Administrator

ABOUT STERLING JASPER PROPERTIES

Sterling Jasper Properties is a growing company based in Abilene, Texas that provides temporary workforce housing accommodations — reliable, well-managed housing for companies with traveling crews and project-based teams. We're in a growth phase and are investing in the systems and people that will let us scale cleanly.

THE ROLE

We're looking for a dependable, well-organized Office Administrator to keep our Abilene office running smoothly and to provide day-to-day administrative support to the Director of Operations and the broader team. This is a hands-on, in-office role for someone who takes pride in being organized, responsive, and helpful — the person who keeps paperwork in order, answers the phone, stays on top of scheduling, and makes sure the little things get handled.

It's a great fit for someone who enjoys variety, likes supporting a busy team, and takes ownership of keeping an office organized and professional. No two days look exactly the same, and your work directly helps the operations team stay focused on running our properties well.

WHAT YOU'LL DO

• Front-office support: Answer and route incoming phone calls, emails, and general inquiries; greet visitors; handle incoming and outgoing mail and packages.
• Administrative support: Support the Director of Operations with scheduling, calendar management, meeting coordination, document preparation, and general day-to-day administrative needs.
• Documents & filing: Maintain organized digital and physical filing systems for property, vendor, resident, and lease documents; keep records accurate, current, and easy to retrieve.
• Data entry: Enter and update information in company systems (including DoorLoop) accurately and on time.
• Office operations: Order and stock office supplies, coordinate with office vendors, and keep the workspace organized and well-run.
• Scheduling & coordination: Help schedule vendors, cleaners, appointments, and follow-ups; assist with move-in/move-out paperwork and other operational coordination.
• Records & correspondence: Prepare, send, and track routine correspondence and documents; assist with receipts, invoices, and expense tracking as needed.
• General support: Take on a variety of administrative tasks that keep the office and operations team running smoothly, and follow through so nothing falls through the cracks.

WHAT YOU BRING

• 1–3 years of experience in an administrative, office support, front-desk, or receptionist role.
• Highly organized and detail-oriented, with reliable follow-through.
• Strong written and verbal communication and a professional, friendly phone and email manner.
• Proficient with Microsoft Office and/or Google Workspace (Word, Excel/Sheets, email, calendars) and comfortable with data entry and learning new software.
• Able to juggle multiple tasks and priorities while staying accurate and dependable.
• Discreet and trustworthy with confidential information.
• A positive, service-oriented attitude and a genuine willingness to help.

NICE TO HAVE

• Experience in a property management, housing, real estate, construction, or hospitality office.
• Familiarity with DoorLoop or similar property/operations software.
• Exposure to basic bookkeeping, invoicing, or AP/AR support.

HOW TO APPLY

Send your resume and a short note about your administrative experience