Office Administrator

Job Title: Admin Executive / Administration Officer

Industry: Construction & Infrastructure
Location: Banglore (Devanahalli)
Experience: 3-5 Years (Construction background preferable)

Male only

Job Summary

The Admin Executive will be responsible for handling day-to-day administrative operations at the project site / head office, ensuring smooth functioning of office facilities, coordination with vendors, support to project teams, and compliance with company policies.

Key Roles & Responsibilities:

1. Office & Site Administration

• Manage daily administrative activities at site / office
• Ensure availability of office supplies, stationery, and consumables
• Maintain records, files, registers, and documentation
• Handle incoming & outgoing correspondence, courier, and dispatch

2. Facility & Infrastructure Management

• Coordinate maintenance of office, site facilities, utilities, and assets
• Oversee housekeeping, security, and pantry services
• Ensure cleanliness, safety, and discipline at site/office

3. Vendor & Service Coordination

• Coordinate with vendors for housekeeping, security, transport, rentals, etc.
• Raise PO requests and track bills, invoices, and payments
• Maintain vendor records and service agreements

4. Logistics & Asset Management

• Track and maintain office assets, furniture, and equipment
• Support material inward/outward records (non-technical items)
• Coordinate transport, vehicle movement, and fuel records if required

5. HR & Compliance Support

• Support HR in attendance, leave records, and manpower coordination
• Assist in onboarding formalities for new joiners at site
• Support statutory compliance documentation (ESI, PF, labour license, ID cards, etc.)

6. Coordination & Reporting

• Coordinate with Project Managers, Accounts, HR, and HO Admin
• Prepare MIS reports related to admin expenses and activities
• Support audits and inspections as required

Qualifications & Skills

• Any Graduate
• 3-5 years of admin experience in construction / infrastructure / project environment
• Knowledge of site administration and vendor management
• Basic understanding of labour laws & compliance (added advantage)
• Proficient in MS Office (Word, Excel, Email)
• Good communication and coordination skills