Office administrator

Part-Time Office Administrative Assistant

Company: Zai ElectricLocation: Laguna Hills, CA (Orange County)Employment Type: Part-TimeSchedule: Monday – FridayHours: 4 hours per day / approximately 20 hours per weekWork Location: In-office

Zai Electric is seeking a reliable, professional, and highly organized Part-Time Office Administrative Assistant to support our daily office operations.

The ideal candidate will have strong communication and customer service skills, be organized and detail-oriented, and be comfortable communicating with customers, electricians, vendors, and contractors.

Key Responsibilities

• Answer incoming calls, emails, and customer inquiries
• Schedule service calls, estimates, and project appointments
• Coordinate schedules with customers and field electricians
• Follow up with customers regarding estimates and appointments
• Prepare and organize estimates, invoices, proposals, and business documents
• Maintain customer and project records
• Assist with invoicing, payment tracking, and basic bookkeeping
• Assist with permits and project documentation as needed
• Communicate with vendors and suppliers
• Perform data entry and general administrative duties
• Provide administrative support to management
• Help maintain an organized and professional office environment

Qualifications

• Strong communication and customer service skills
• Professional phone and email etiquette
• Excellent organizational skills and attention to detail
• Reliable, punctual, and responsible
• Comfortable using computers and common office software
• Ability to multitask and work independently
• Previous administrative experience preferred
• QuickBooks or bookkeeping experience is a plus
• Electrical or construction industry experience is a plus

Schedule

Monday through Friday, 4 hours per day, approximately 20 hours per week.

This is an in-office position located in Laguna Hills, California. Specific daily working hours will be discussed during the interview.

How to Apply

Please submit your resume along with a brief introduction describing your experience and availability.

Zai Electric is an equal opportunity employer.

Pay: $17.00 - $20.00 per hour

Work Location: In person