Office Administrator

Drive the Future of Automotive with JETOUR Australia

JETOUR Australia is seeking a highly organised, proactive and personable Office Administrator to support the smooth and efficient operation of our growing Australian business. This is a hands-on role responsible for the day-to-day administration of the office, facilities, travel, assets, suppliers and employee experience. You will work closely with HR, Finance, IT, management and external service providers to ensure our workplace is professional, well organised, safe and welcoming.

As JETOUR Australia continues to grow, this role will have the opportunity to help establish and improve office processes, systems and workplace initiatives while contributing to a positive and high performing company culture.

Key Responsibilities

Office Operations & Facilities

• Oversee the day-to-day running of the office, including facilities, cleaning, security, office supplies and property management.
• Coordinate meeting rooms, vehicle dispatch and travel arrangements including flights, accommodation and car hire.
• Manage front desk reception, welcoming visitors, answering calls and maintaining a professional first impression.

Workplace Safety & Compliance

• Coordinate office security systems including access cards, CCTV and alarms.
• Liaise with building management on fire drills, emergency procedures and workplace safety requirements.
• Ensure administrative activities comply with company policies and applicable local requirements.

Asset & Equipment Management

• Maintain the company's fixed asset register and conduct regular asset checks.
• Coordinate the procurement, allocation, transfer and disposal of office and IT equipment.
• Oversee office equipment maintenance and provide basic on-site IT support where required.

HR & Employee Support

• Partner with HR to coordinate new employee onboarding, including workstations, equipment, access cards and office orientation.
• Support employee offboarding, including asset collection and access deactivation.
• Assist with employee wellbeing initiatives and workplace programs.

Events & Workplace Culture

• Coordinate company events including team activities, annual celebrations, festive events and employee functions.
• Organise employee initiatives such as health checks, gym benefits, pantry supplies and seasonal gifts.
• Support internal communications and initiatives that promote a positive workplace culture.

Procurement & Vendor Management

• Develop and maintain relationships with office and facilities suppliers.
• Manage vendor performance, contracts, service levels and negotiations.
• Coordinate purchasing and ensure cost-effective procurement.

Budget & Administration

• Assist Finance with invoice verification, expense claims and administrative cost management.
• Maintain administrative budgets and monitor expenditure against forecasts.
• Prepare regular reports on office costs, assets, suppliers and administrative activities.

About You

• Bachelor's degree in Business Administration, Management or a related field.
• Minimum 3 years' experience in office administration, facilities, workplace services or a similar role.
• Experience in a multinational, automotive or fast-paced business environment is highly desirable.
• Strong organisational and multitasking skills with excellent attention to detail.
• Excellent communication and interpersonal skills, with a professional and service-oriented approach.
• Proficient in Microsoft Office, particularly Excel.
• Comfortable coordinating multiple stakeholders, suppliers and priorities.
• Proactive, practical and solution-focused, with a strong sense of ownership and responsibility.
• High level of integrity, confidentiality and professionalism.
• Ability to work independently while also being a collaborative member of the broader JETOUR Australia team.

Why Join JETOUR Australia?

• Be part of something new – Join JETOUR Australia during an exciting stage of growth and help establish our Australian operations.
• Make an impact – Play a key role in creating a professional, efficient and engaging workplace for our growing team.
• Grow with the business – Gain broad exposure across workplace operations, facilities, employee experience and business administration.

Apply now and join us as we drive the next chapter of automotive innovation in Australia.

Learn more about JETOUR globally at JETOUR Global

Diversity & Inclusion

JETOUR Australia is an equal opportunity employer committed to building a diverse, inclusive and respectful workplace. We welcome applications from people of all backgrounds, cultures, identities, ages and abilities. We value different perspectives and experiences and believe that a diverse workforce helps us build stronger teams, better products and exceptional customer experiences. We are committed to providing a fair and inclusive recruitment process and encourage applications from all suitably qualified candidates.