Office Administrator

Role & responsibilities

• Manage daily employee attendance, login/logout timings, late coming, absenteeism, LOP, permissions, and leave records.
• Ensure monthly attendance accuracy and coordinate with payroll for timely processing.
• Maintain employee master data, personal files, HR documents, probation, confirmation, designation, and role changes.
• Coordinate recruitment activities, including interview scheduling, candidate communication, feedback, offer letters, and joining formalities.
• Manage employee onboarding, induction, workstation readiness, system/email access, and other joining requirements.
• Handle HR communications, employee queries, welfare activities, policy acknowledgements, and routine HR coordination.
• Maintain training records and coordinate training schedules, assessments, and employee performance reviews.
• Manage employee exit formalities, clearance, asset returns, handovers, relieving letters, and experience letters.
• Handle day-to-day office administration, including stationery, housekeeping, office maintenance, assets, courier, expenses, and administrative records.
• Prepare HR & administration reports, trackers, and updates, and support management with other HR and administrative requirements.

Preferred candidate profile

• Bachelor's degree in HR, Business Administration, Commerce, or a related field.
• 25 years of experience in HR & Administration.
• Good knowledge of attendance, leave, recruitment, onboarding, employee documentation, and exit processes.
• Good communication, coordination, follow-up, and MS Excel skills.
• Should be organised, proactive, detail-oriented, and capable of handling HR and administrative activities independently.