Office Administrator

We are looking for an Office & Facilities Administrator to support our Singapore operation.

Responsibilities

• Oversee office upkeep, cleanliness, facilities repairs and general workplace readiness.
• Monitor and replenish pantry, stationery and other office supplies.
• Liaise with vendors, contractors and building management on maintenance, utilities and office services.
• Coordinate office purchases, obtain required approvals, and follow through with suppliers and Finance until invoices are processed and payments are completed.
• Maintain vendor, purchase, invoice, service contract and maintenance records, and follow up on outstanding actions.
• Coordinate workspace, access and administrative arrangements for new hires and visitors.
• Manage mail, deliveries and shared administrative communication channels.
• Support company events and employee activities.
• Maintain and update administrative SOPs and checklists.
• Support the day-to-day administration and facilities needs of the main Singapore office and a smaller secondary location.

Requirements

• Diploma or equivalent qualification preferred.

• Fresh graduates are welcome to apply

• Prior experience in office administration, hospitality or facilities coordination is an advantage.

• Proficient in Microsoft Office and comfortable coordinating with vendors.

• Good communication, coordination and problem-solving skills.