Office Administrator

Office Administrator

Samuel Martin Limited is a growing, family-owned Joinery Company based in Porirua. We work across residential and commercial projects throughout the Wellington region, with a strong focus on quality workmanship and great service.

We’re looking for an organised, reliable and proactive Office Administrator to join our team. This is a varied role at the centre of the business, supporting our management team and helping keep our day-to-day office and project administration running smoothly.

What you'll be doing

Your day-to-day responsibilities may include:

• General office administration and keeping company records organised and up to date
• Answering phone calls and responding to general enquiries
• Managing emails and directing enquiries to the appropriate team member
• Assisting with customer and supplier communication
• Creating and maintaining job files and project documentation
• Assisting with quotes, purchase orders, invoices and other job-related paperwork
• Data entry and maintaining accurate information within our business systems
• Following up on outstanding information from clients, suppliers and subcontractors
• Assisting with accounts payable and accounts receivable administration
• Processing and checking supplier invoices and statements
• Assisting with timesheets, payroll information and staff records
• Maintaining Health & Safety and staff documentation
• Ordering office and workshop supplies as required
• Assisting management with reports, documents and general administration
• Helping coordinate meetings, appointments and project-related requirements
• Supporting the wider team with general administrative tasks as required

About you

We’re looking for someone dependable, organised, and who enjoys being part of a collaborative team. You’ll be comfortable working independently, taking ownership of your responsibilities and jumping between different tasks when required - flexibility is a must around here!

Ideally, you will have:

• Previous administration or office experience
• Strong organisational and time-management skills
• Good attention to detail and accuracy
• Confident written and verbal communication skills
• A professional and friendly manner with clients and suppliers
• Good computer skills and confidence learning new systems
• Experience with Microsoft Office and/or Google Workspace
• Experience with accounting or job-management software - Not crucial but would be an advantage
• The ability to prioritise your workload in a busy environment
• A practical, can-do attitude
• The confidence to follow things up and make sure tasks get completed
• The ability to work well both independently and as part of a team

Experience within construction, joinery, trades or a project-based business would be helpful, but isn’t essential for the right person.

Why join us?

You’ll be joining a growing local company where your role has a genuine impact on how the business operates. This isn't a position where you'll be stuck doing the same task every day – there is plenty of variety, interaction with different parts of the business and opportunity to take ownership of your role.

We offer a friendly and supportive working environment and the opportunity to grow your skills as the company continues to develop.

If you’re an organised person who enjoys keeping things running smoothly and being part of a busy team, we’d love to hear from you.

Apply through SEEK with your CV and a brief cover letter telling us a little about yourself and why you think you'd be a good fit for our team, or contact us on [email protected]