Office Administrator

The opportunity!

Hansen & Tomlinson is a well-established Gisborne engineering and pump specialist business, and we're on the hunt for an Office Administrator to join their small, close-knit team. This is a great opportunity for someone who enjoys variety, doesn't mind rolling up their sleeves, and wants to be part of a workplace where people genuinely help each other out, have a laugh, and get stuck into the work together.

You'll be the go-to person keeping the back office running smoothly – from banking and invoicing through to wages, purchase orders, and general admin support for Ken and the team.

What you'll be doing

• Bank reconciliation, including Eftpos transactions and cash payments
• Managing timesheets and updating production/workshop time records
• Handling emails, correspondence, and general office queries
• Processing purchase orders and creditor invoices, including monthly coding and statement reconciliation
• Creating and processing job cards, and following up debtor accounts
• Processing weekly wages (once authorised) and PAYE payments
• Reconciling, completing GST returns (two-monthly) and fuel excise returns (three-monthly)
• Monthly system reports, journals, and general filing
• Supporting end-of-year processes and liaising with the accountant

What we're looking for

• Previous office administration, accounts, or bookkeeping experience (essential)
• Confidence with basic accounting/invoicing software (Infusion experience a bonus, but not essential – full training given)
• Good attention to detail and comfortable managing multiple ongoing tasks
• A team player with a positive, can-do attitude who's happy to pitch in wherever needed
• Reliable, trustworthy, and able to handle financial information with discretion

Why join us?

We're a small team with a relaxed, supportive culture – we like to help each other out, have a laugh, and get the work done. If you're looking for steady, varied admin work in a friendly Gisborne workplace, we'd love to hear from you.

This role is being recruited on behalf of Hansen & Tomlinson by People Plus Limited. Apply now with your CV and a short cover letter telling us a bit about yourself, and one of our team will be in touch.