Office Administrator

Who we are:

Drillcube is an innovative, Australian-owned mining services company with facilities in WA, NSW, and TAS. We are setting a new benchmark in the global underground mining industry by revolutionising how our clients procure and manage underground mining consumables. As a "Shop in a Box," we offer premium-quality products at industry-low prices. Our mission is to help customers worldwide. We are a close-knit, unique company with a dynamic business atmosphere.

What we are looking for:

We are looking for an organised, proactive and reliable Office Administrator to join our team in Malaga.

This is a varied and hands-on role responsible for supporting the smooth and efficient day-to-day operation of the office. You will play an important role in ensuring the office is well organised, maintaining supplies and equipment, coordinating company vehicles and facilities, managing documentation and providing administrative support across the business.

The successful candidate will enjoy a varied role, be comfortable managing multiple priorities and take pride in keeping things organised and running efficiently.

Your key responsibilities include:

• Oversee the day-to-day operation of the office, including office facilities, equipment and general workplace requirements.
• Manage office supplies, stationery, kitchen supplies, uniforms and company merchandise, including monitoring stock levels and arranging orders when required.
• Coordinate company vehicle servicing, registrations, inspections and maintenance, including arranging bookings and following up on outstanding requirements.
• Coordinate company building inspections and maintenance, including arranging bookings and following up on outstanding requirements.
• Assists with Travel and Visa applications and requirements.
• Raise and process Supplier Purchase Orders and other purchasing documentation.
• Greet and assist visitors, customers and suppliers professionally, while answering incoming calls and directing enquiries to the appropriate staff member.
• Maintain accurate and organised records, filing systems and business documentation while ensuring confidential and sensitive information is handled appropriately.
• Assist with data entry, document preparation, reports and general correspondence as required.
• Assist with improving administrative processes and maintaining an efficient and well-organised office environment.
• Provide general administrative support across the business, assisting with day-to-day enquiries, requests and ad-hoc projects while following up on outstanding tasks to ensure requirements are completed within agreed timeframes.

What you'll need to succeed:

• Has previous experience in office administration, office coordination or a similar administrative role.
• Is highly organised and able to manage multiple tasks and competing priorities.
• Has excellent attention to detail and a strong focus on accuracy.
• Is proactive and able to work independently, taking ownership of tasks and seeing them through to completion.
• Has strong written and verbal communication skills.
• Is confident communicating with colleagues, customers, suppliers and service providers.
• Has a practical, solutions-focused approach to their work.
• Is reliable, professional and approachable.
• Is comfortable working in a fast-paced and changing environment.
• Is confident using Microsoft Office and general computer systems.
• Is a team player who is willing to assist across different areas of the business when required.

What's in it for you:

• Competitive remuneration package
• Internal development opportunities available
• Expanding business where you can make a significant impact
• A supportive and collaborative work environment and passionate team.

At Drillcube we are committed to maintaining an inclusive workplace that cultivates innovative thinking, teamwork and excellence.

Join us in shaping the future of underground mining. You can make a difference!

We invite you to join our team at Drillcube! Please submit your resume and a cover letter via Seek.

While we value our recruitment partners, we respectfully decline candidates from agencies at this time.